What are the responsibilities and job description for the Administrative Assistant position at Visalian Friends of the Fox Theatre?
Administrative Assistant
SUMMARY DESCRIPTION
The Administrative Assistant assists with business development, sales, marketing, operations, and strategic planning. This is a full-time hourly position, reporting to the Executive Director.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Assist with client correspondence, including in-person meetings, phone calls, and emails.
- Prepare estimates and contracts for Fox promotions, co-promotions, and rentals with the direction of the Executive Director.
- Build strong relationships with promoters, as well as with local collaborative partners and national and international presenting agents and organizations.
- Maintain event booking calendar, place promoter holds, confirmed dates, and released holds while monitoring traffic and genres.
- Schedule all Etix event ticket reports as requested by each client.
- Coordinates board functions as needed, including, but not limited to, scheduling board meetings and preparing meeting minutes, board packets, and fundraising letters.
- As needed, assist the marketing coordinator with social media posts and other marketing tasks.
- Research grant opportunities and track grant deadlines.
- Cross-train for an event and box-office duties as needed.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that provides the required knowledge and abilities qualifies. A typical way to obtain the knowledge and skills would be:
Education/Training: Associate degree or higher (preferred) in marketing, communications, public relations, or related field.
Experience: Minimum three years experience in marketing, communications, public relations, or related. Experience working in theater, fine arts, or other non-profit programs is a plus.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Environment: Office and theater environment.
Physical: Sufficient physical ability to stand or sit for prolonged periods; moderate or light lifting and carrying.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents.
Hearing: Hear in the normal audio range with or without correction.
APPEARANCE
You are asked to wear articles of clothing suitable to the type of work you plan to perform on a given day and the
environment in which you work.
● Business Casual dress is the minimum standard that must be observed when representing the company or interacting with customers or potential customers. Please avoid denim jeans, shorts, t-shirts, spaghetti straps, low-cut shirts and dresses, flip-flops, and athletic shoes.
● You may be asked to adhere to a more Business Professional code during certain events.
Please contact your direct supervisor if you have any questions about the information outlined above.
Job Type: Full-time
Pay: $18.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Ability to Relocate:
- Visalia, CA 93291: Relocate before starting work (Required)
Work Location: In person