Executive Administrator-Government Affairs

This position will be responsible for a broad range of executive administrative support duties for a senior member of the Visa Government Affairs Team. The successful candidate must possess the ability to stay several steps ahead and anticipating the needs of an extremely busy executive. We are looking for someone who takes great pride in being an Executive Assistant and who will serve as an ambassador for Visa and the North America Government Affairs team. 

Essential Functions:

• Perform administrative support duties, including but not limited to drafting correspondence and preparing meeting materials and other documentation as requested 
• Manage scheduling of staff and individual meetings, teleconferences, team off-sites, and other events 
• Expertly manage travel bookings (both international and domestic) and submission of expense reports  
• Manage event and meeting planning including facilities coordination, catering, venue research and booking, tracking RSVPs, greeting guests, and preparing meeting spaces 
• Expertly prepare documents in Word, Excel, and PowerPoint that require little to no editing 
• Assist in onboarding new staff, including through ordering business cards and preparing and communicating detailed and tailored onboarding materials and schedule 
• Manage distribution lists, org charts, and rosters 
• Manage team-wide calendar and meetings 
• Track and send reminders for training, events, compliance tasks 
• Attend and capture notes and next steps in meetings 
• Organize and manage team training opportunities 
• Manage shared team information and resources on intranet portals 
• Place orders and make purchases on behalf of the team, in line with corporate card program and budget guidelines, manage all related expensing and record keeping 
• Manage inventory of office supplies 
• Other administrative and office management duties as assigned 

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.