What are the responsibilities and job description for the HR Administration Assistant position at Virtucom Inc?
Description
If you're looking for an entry-level opportunity with a growing company, Virtucom has an HR Administrator Assistant position for you! Virtucom is seeking an HR Administrator Assistant to support the daily operations of the HR Department, with a focus on employee services, recruitment support, and day-to-day administrative accuracy. This is a full-time, in-office position with hours from 7:30 AM to 4:30 PM. This is a great opportunity to build a broad foundation in HR while working alongside a collaborative team.
Responsibilities and Duties:
- Maintain accurate, compliant employee files; process terminations and manage employee records in Paylocity.
- Serve as a first point of contact for employees' day-to-day needs; compose employee communications (newsletters, announcements).
- Recruit for open positions: review resumes, post/track job openings via LinkedIn Recruiter, and manage recruiting through offer coordination.
- Schedule and coordinate candidate interviews and meetings, both within and outside the company, and support the directors with interviews as needed.
- Onboard new hires (paperwork, system setup, orientation) and support recruitment events such as job fairs.
- Create and host company events (gather supplies, design flyers/promo materials) and support employee engagement activities.
- Monitor office supply needs and coordinate with other department leaders on cross-functional projects.
- Maintain filing systems, answer phones, and provide general HR administrative support.
- Collect mail from the mailbox and distribute to appropriate recipients; process paychecks received by mail.
- Make occasional trips to the post office to mail items for department heads, and to the store for event supplies.
- Assist the HR Manager with additional tasks and special projects as needed.
- Keep all confidential information confidential and work independently without constant supervision.
About Virtucom:
Based out of Peachtree Corners, Georgia, with locations in Columbus (GA), Chesapeake (VA), Addison (TX), West Palm Beach (FL), and Chicago (IL), Virtucom is a dynamic and growing company wholly immersed in K-12 education. Virtucom specializes in providing support and services to educators and administrators, ensuring that core classroom and student technologies can be meaningfully integrated into the student learning experience.
We are passionate about serving the needs of our customers and communities, while also providing our employees the opportunity to grow with us.
Requirements
- High school diploma required; Associate's/Bachelor's in HR, Business, or related field preferred.
- 0–2 years administrative/customer-service experience; HR experience a plus.
- Strong written/verbal communication and organizational skills; high attention to detail.
- Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Slides); familiarity with Canva.
- Experience with Paylocity or similar HRIS/payroll platform preferred.
- Trustworthy with confidential information; able to self-manage and prioritize with minimal supervision.
Benefits:
- Ability to convert from Hourly to Salary after a 90-day probationary period
- 401 (k) Retirement Plan with Company Match*
- Medical/Dental/Vision Insurance
- Vacation/Sick/Personal Days when converted to Salary
- Opportunity for Career Advancement with promotion from within
Background Check: All candidates should be prepared to undergo and pass a comprehensive background check to ensure the safety and integrity of our operations.