What are the responsibilities and job description for the Administrative Assistant position at Virtual?
Vaco is hiring for a Claims Administrative Assistant in Jacksonville, FL
Summary :
Under general supervision provides all administrative support for a work are or group of individuals within a business unit.
Job Duties and Essential Functions
- Models’ ethical behavior and executes job responsibilities in accordance with organizations core values, ethics, and information protection policies.
- Responsible for answering phones, taking messages, greeting visitors and directing appropriate staff. Responsible for opening and distributing mail, retrieving and distributing faxes to appropriate staff. This may include preparing and distributing to large groups emails and communications.
- Scheduling and coordinating meetings, conferences and making all audio and visual arrangements. Maintaining calendars, preparing agendas and minutes to all meetings.
- Compile data, create and maintain spreadsheets that may include weekly reports for management team. May also prepare expense and budget reports for the team or department.
- Create, copy and distribute forms, documents, manuals. Organize, file and maintain all corporate documents, records and reports according to record retention policies.
- Coordinate travel arrangements and provide backup administrative support for management as needed.
Knowledge, Skills and Abilities
Relevant Experience
Education
Preferred Experience and Education
