Office Administrator

Job description:

POSITION SUMMARY:

The Administrative Coordinator will be a highly organized, detail-oriented, and proactive individual who is passionate about supporting a mission-driven nonprofit. This part-time role will play a key role in ensuring the day-to-day administrative operations of Virginia Women and Family Support Center run smoothly and efficiently.

The Administrative Coordinator will support internal systems, communications, scheduling, and general office operations while assisting multiple departments as needed. This position is ideal for someone who thrives in a fast-paced environment, enjoys keeping things organized, and wants to be part of meaningful work that directly impacts women and children experiencing homelessness.

This is a 20-hour per week part-time position that reports directly to the Executive Director.

ESSENTIAL FUNCTION/RESPONSIBILITIES: (include, but are not limited to)

Administrative Support 50%

Manage daily administrative operations to ensure efficiency across the organization
Maintain organized digital and physical filing systems
Assist with scheduling meetings, appointments, and organizational events
Support internal communications and coordination across departments
Prepare documents, reports, and presentations as needed
Monitor and respond to general email and phone inquiries
Order and maintain office supplies and inventory

Operations & Coordination 30%

Assist in coordinating logistics for programs, events, and meetings
Support volunteer coordination efforts including scheduling and communication
Help maintain calendars for organizational activities and key deadlines
Work with staff to ensure timely completion of projects and administrative needs
Provide support for special projects and organizational initiatives

Data & Systems Management 15%

Enter and maintain accurate data across internal systems and databases
Assist with tracking key organizational metrics and reporting
Maintain confidentiality and integrity of organizational records
Support basic database management tasks as needed

Other Responsibilities - 5%

Provide energy, professionalism, and commitment to VAWFSC’s mission, values, and integrity
Assist with general administrative duties as needed
Be available and willing to perform other tasks as assigned

QUALIFICATIONS AND EXPERIENCE:

Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage multiple tasks, prioritize effectively, and meet deadlines
Self-motivated, reliable, and able to work independently with minimal supervision
Strong interpersonal skills and ability to work collaboratively across teams
High level of professionalism, discretion, and confidentiality
Comfortable in a fast-paced, mission-driven environment
Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
Experience with administrative support, office coordination, or similar roles preferred
Experience working in a nonprofit environment is a plus

DESIRED KNOWLEDGE, SKILLS, ABILITIES

Strong problem-solving and critical thinking skills
Ability to anticipate needs and take initiative
Strong time management and organizational systems
Ability to communicate effectively with diverse audiences including staff, volunteers, and community partners
Adaptability and willingness to take on a variety of tasks
Commitment to supporting a positive and collaborative team culture

REQUIREMENTS:

High school diploma required; Associate’s or Bachelor’s degree preferred
Minimum of 1–2 years of administrative or office support experience
Proficient in Google Suites and general office tools
Comfortable working both independently and as part of a team
Ability to multitask in a busy environment
A passion for the organization’s mission
Must pass a background check

Job Type: Part-time (20 hours per week)

Benefits:

Flexible schedule

Ability to Commute:

Gainesville, VA 20155 (Required)

Ability to Relocate:

Pay: $18.00 - $23.00 per hour

Work Location: In person

Salary : $18 - $23