Instructional Manager

Job Description

The Instructional Manager, with emphasis on Phase 3, leads the execution and coordination of academic operations for the post-clerkship phase of the Virginia Tech Carilion School of Medicine (VTCSOM) undergraduate medical education program.

Phase 3 represents the final stage of medical school, focused on advanced clinical experiences, electives, and preparation for the transition to residency. This role ensures the effective delivery of these experiences by managing scheduling systems, coordinating courses and events, supporting faculty and students, and maintaining the operational infrastructure that underpins student progression.

The Manager serves as the central operational lead for Phase 3, exercising independent judgment to oversee processes related to electives, assessments, learning systems, and student support. This position reports to the Phase 3 Director and the Senior Director of Educational Affairs, and collaborates closely with Phase 2 leadership, other educational leaders, and support personnel, coordinators, elective directors, and curriculum governance committees to ensure continuity across phases and a high-quality learner experience. This position requires strong organizational skills, the ability to manage multiple priorities and time-sensitive responsibilities, close attention to detail, and advanced communication and teamwork skills.

Required Qualifications

Bachelor’s degree in education, healthcare administration, or a related field, or equivalent combination of education and experience.

Experience working in an office or a diverse academic environment

Experience and/or certification in common office software, such as Microsoft Office (Outlook, Excel, Word), Adobe Acrobat, Zoom, and Google Workspace.

Preferred Qualifications

Experience working in a medical or medical education environment

Experience and competency in common educational software systems such as Canvas, One45, Elements, Teams, and HokieMart/Emburse

Familiarity with accessibility best practices for Word and PDF instructional materials

Experience with basic A/V troubleshooting (projector, laptop/computer, etc.) and experience with supporting multi-room sessions.

Salary Information

Starting at $54000 based on experience.

Review Date

5/20/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

Virginia Tech Carilion School of Medicine:

In partnership with Carilion Clinic, Virginia Tech, and the Fralin Biomedical Research Institute at VTC, VTC School of Medicine is a cornerstone of one of the nation’s premier health and biomedical research ecosystems. Located in Roanoke, Virginia, in the heart of the Blue Ridge Mountains, and 40 miles from the Virginia Tech main campus in Blacksburg, VTCSOM provides abundant opportunities to deliver innovative, discovery-based medical education in a community-based, picturesque setting.

Its innovative curriculum includes robust, longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. Students are attracted to VTCSOM for its 99% match rate, including competitive specialties and programs. With a 2.3% acceptance rate, VTCSOM receives over 6,400 applications and is poised for continued enrollment growth.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability or who has a known limitation due to pregnancy, childbirth, or related medical conditions and desire an accommodation please contact Lisa Howard at wklctk@vt.edu during regular business hours at least 10 business days prior to the event.