Fixed Assets Accounting Manager

Job Description

The Controller’s Office is seeking a Fixed Assets Accounting Manager to provide leadership, technical expertise, and strategic oversight for the university’s fixed asset and equipment inventory operations. This role is ideal for an experienced accounting professional who thrives in a complex, collaborative environment and enjoys improving processes, leading teams, and ensuring compliance with accounting standards and regulatory requirements.

Reporting to the Director of Fixed Assets & Equipment Inventory Services (FAEIS), the Fixed Assets Accounting Manager plays a critical role in managing the university’s official fixed asset system, supporting financial reporting, and overseeing the full lifecycle of capital assets. This position leads daily operations of the Banner Fixed Assets system, supervises professional staff, and works closely with campus partners to ensure assets are properly acquired, recorded, safeguarded, inventoried, and disposed.

Key Responsibilities include:

• Manage fixed asset accounting operations, including additions, transfers, retirements, impairments, and depreciation, ensuring accuracy and compliance with generally accepted accounting principles (GAAP).

• Oversee the Banner Fixed Assets system, including data integration from Banner Finance, quality control reviews, reconciliation, and resolution of discrepancies.

• Provide leadership and supervision for a team of full-time and wage employees, including hiring, training, performance management, and professional development.

• Administer Equipment Trust Fund (ETF) assets, ensuring documentation, reconciliation, and reimbursement processes are completed accurately and on schedule.

• Support financial statement preparation, including plant fund adjustments, year-end close activities, and ongoing improvements to reconciliation and reporting processes.

• Coordinate asset inventories and tagging, monitoring untagged assets, assisting with fieldwork as needed, and ensuring compliance with state and federal requirements.

• Manage surplus and disposal activities, including review of auction inventory, recording asset disposals, and resolving discrepancies before sale.

• Develop and deliver training for campus departments on fixed asset policies, procedures, and system usage.

• Partner with campus stakeholders to support faculty transitions, capital projects, renovations, and special accounting initiatives.

• Contribute to system enhancements and policy development, including testing upgrades, automating processes, and reviewing fixed asset policies to mitigate risk.

• Participate in special projects, committees, and regulatory initiatives, including implementation of new accounting standards (e.g., GASB).

Required Qualifications

• A Bachelor’s degree in one of these fields with significant, progressively responsible related experience

• Demonstrated experience in fixed asset accounting or management, with strong knowledge of generally accepted accounting principles (GAAP)

• Experience working with an automated fixed asset system within a large, complex organization

• Supervisory or management experience, including hiring, training, performance management, workload planning, and employee development

• Proven ability to analyze business processes and recommend and/or implement operational and internal control improvements

• Advanced proficiency with office software applications (e.g., Excel, Access, Word, PowerPoint or comparable tools)

Preferred Qualifications

• Master’s degree in Accounting, Business Administration, Finance, or a related field

• CPA or other relevant professional certification

• Experience with business intelligence or reporting tools (e.g., MicroStrategy, Tableau, SAS)

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

Salary range of $85,000 - $95,000

Hours per week

40

Review Date

4/27/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Zach LaCroix at zlacroix@vt.edu during regular business hours at least 10 business days prior to the event.