What are the responsibilities and job description for the Fiscal Technician position at Virginia Tech?
Job Description
The Fiscal Technician will provide support for customers external and internal to Facilities Services through expedient and accurate data entry and coordination involving work orders, estimates, and purchasing functions. This position will use the Facilities Services computerized maintenance management system (“HokieServ’) to generate, route, and track work orders. The Fiscal Tech will receive goods and services through the Virginia Tech automated purchasing system (“HokieMart”) and see that associated invoices are paid promptly according to Commonwealth of Virginia Prompt Pay guidelines. This position will utilize HokieMart to process routine purchasing transactions such as generating purchase orders as well as the finance system, Banner, to track financial information as it relates to the purchase orders and payments made on invoices submitted to the Business Office. The Fiscal Tech will be responsible for maintaining accurate files and records and for using the work order and purchasing system to generate needed reports and resolve questions for customers.
Required Qualifications
2
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Up to $45,000; commensurate with experience
Hours per week
40
Review Date
January 5, 2026
Additional Information
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes . A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Facilities HR at opshr-g@vt.edu during regular business hours at least 10 business days prior to the event.
The Fiscal Technician will provide support for customers external and internal to Facilities Services through expedient and accurate data entry and coordination involving work orders, estimates, and purchasing functions. This position will use the Facilities Services computerized maintenance management system (“HokieServ’) to generate, route, and track work orders. The Fiscal Tech will receive goods and services through the Virginia Tech automated purchasing system (“HokieMart”) and see that associated invoices are paid promptly according to Commonwealth of Virginia Prompt Pay guidelines. This position will utilize HokieMart to process routine purchasing transactions such as generating purchase orders as well as the finance system, Banner, to track financial information as it relates to the purchase orders and payments made on invoices submitted to the Business Office. The Fiscal Tech will be responsible for maintaining accurate files and records and for using the work order and purchasing system to generate needed reports and resolve questions for customers.
Required Qualifications
- Previous administrative, program support, or fiscal experience in a professional office environment that includes processing invoices, reconciling and verifying documents to ensure accuracy, organizing, coordinating, and scheduling
- Previous customer service experience with a strong commitment to meeting the needs of both external and internal customers
- Previous accounts payable and purchasing/procurement experience.
- Demonstrated proficiency with a variety of computer functions such as data entry, word processing, and spreadsheets, etc.
- Excellent organizational, time management, communication and interpersonal skills.
- Ability to perform repetitive tasks with minimal supervision required.
- Experience utilizing automated work order systems such as AssetWorks
- Experience with Banner Financial System or a similar system.
- Experience with automated accounting/billing/purchasing systems such as HokieMart and HokieServ.
- Strong experience utilizing Microsoft Word and Excel.
- Experience with cash handling
- Previous experience working with vendors/customers to resolve issues
- Experience working with a diverse group of customers and vendors
- Associate’s degree in related field such as business administration or accounting
- Relevant experience in an institutional setting, public sector, or college/university environment.
2
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Up to $45,000; commensurate with experience
Hours per week
40
Review Date
January 5, 2026
Additional Information
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes . A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Facilities HR at opshr-g@vt.edu during regular business hours at least 10 business days prior to the event.
Salary : $45,000