What are the responsibilities and job description for the Administrative & Fiscal Assistant - City of Petersburg position at Virginia Tech?
Job Description
This position works independently with general direction from the Unit Coordinator providing excellent customer service and administrative support to unit faculty and staff. The essential duties to the operation of the unit include administrative, fiscal, and business functions, including ability to address routine and nonroutine fiscal issues; independently respond to requests for information or materials by phone, electronically, or in person; preparing and processing purchasing, accounting, and travel reimbursements in various systems, such as but not limited to Banner; knowledge of university and state policies and procedures; oversee fixed assets and key control records; maintain accurate timely expense reports, including preparation of monthly reconciliation of budget reports for the unit; ability to work both independently and collaboratively; serve as Continuity of Operations Plan (COOP) coordinator; complete special projects and other duties as assigned. Assist unit offices with managing grant related paperwork and logistics. Assist with writing, editing and disseminating communication documents and posts.
Required Qualifications
Training/experience in performing tasks that support the operation of a professional office environment; demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail and the internet; strong communication and interpersonal skills; ability to prioritize and manage time effectively for prioritizing multiple tasks. Experience performing technical duties such as reviewing and processing procurement transactions, ability to perform monthly reconciliations, and the ability to process accounts receivable and payable transactions with accuracy to comply with university policy, state and federal regulations.
Preferred Qualifications
Previous administrative support experience; demonstrated experience maintaining accounts and personnel records; ability to comply with policies and procedures with little supervision; strong knowledge of accounting principles, experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles(GAAP); experience with grant management. Experience in a Cooperative Extension, college, or university setting. BS degree in an applicable discipline.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Hourly Wage
Salary Information
$18.00 - $22.00
Hours per week
Varies
Review Date
November 5, 2025
Additional Information
The successful candidate will be required to have a driver's license check with an acceptable and safe driving record.
Virginia Tech is unable to sponsor applicants for work visas for this vacancy.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes . A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Katrina Kirby at kirby2@vt.edu during regular business hours at least 10 business days prior to the event.
This position works independently with general direction from the Unit Coordinator providing excellent customer service and administrative support to unit faculty and staff. The essential duties to the operation of the unit include administrative, fiscal, and business functions, including ability to address routine and nonroutine fiscal issues; independently respond to requests for information or materials by phone, electronically, or in person; preparing and processing purchasing, accounting, and travel reimbursements in various systems, such as but not limited to Banner; knowledge of university and state policies and procedures; oversee fixed assets and key control records; maintain accurate timely expense reports, including preparation of monthly reconciliation of budget reports for the unit; ability to work both independently and collaboratively; serve as Continuity of Operations Plan (COOP) coordinator; complete special projects and other duties as assigned. Assist unit offices with managing grant related paperwork and logistics. Assist with writing, editing and disseminating communication documents and posts.
Required Qualifications
Training/experience in performing tasks that support the operation of a professional office environment; demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail and the internet; strong communication and interpersonal skills; ability to prioritize and manage time effectively for prioritizing multiple tasks. Experience performing technical duties such as reviewing and processing procurement transactions, ability to perform monthly reconciliations, and the ability to process accounts receivable and payable transactions with accuracy to comply with university policy, state and federal regulations.
Preferred Qualifications
Previous administrative support experience; demonstrated experience maintaining accounts and personnel records; ability to comply with policies and procedures with little supervision; strong knowledge of accounting principles, experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles(GAAP); experience with grant management. Experience in a Cooperative Extension, college, or university setting. BS degree in an applicable discipline.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Hourly Wage
Salary Information
$18.00 - $22.00
Hours per week
Varies
Review Date
November 5, 2025
Additional Information
The successful candidate will be required to have a driver's license check with an acceptable and safe driving record.
Virginia Tech is unable to sponsor applicants for work visas for this vacancy.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes . A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Katrina Kirby at kirby2@vt.edu during regular business hours at least 10 business days prior to the event.
Salary : $18 - $22
