What are the responsibilities and job description for the Warehouse Supervisor position at Virginia's Community College System?
Working Title Warehouse Supervisor Role Title Store & Ware Spec III Role Code 79133-FP FLSA Nonexempt Pay Band 03 Position Number 28000021 Agency Northern VA Community College Division NV280-VP Administration Work Location Fairfax County - 059 Hiring Range $60,000 - $70,000 Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Monday through Friday 7:30am-4:00pm
General Description
Sensitive Position No Job Description
This position manages the services and logistical operations related to college property, ensures the receiving, tagging, and distribution of goods are efficiently and consistently executed, and ensures compliance with all state and agency property control policies. The role is responsible for delivering exceptional service to Northern Virginia Community College faculty, staff, and students, supporting the College’s mission through streamlined operations and superior customer service. This position leads the day-to-day operations of shipping, receiving, and distribution of goods to the College to maintain essential operations. This position provides strategical support to the inventory, surplus, and storeroom operations as well as other Warehouse duties as needed.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSAs
KSA's/Required Qualifications
Additional Considerations
Maybe required to travel between NOVA campuses.
Posting Number CLS_4207P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/16/2025 Job Close Date 01/04/2026 Open Until Filled No Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/91463
Monday through Friday 7:30am-4:00pm
General Description
Sensitive Position No Job Description
This position manages the services and logistical operations related to college property, ensures the receiving, tagging, and distribution of goods are efficiently and consistently executed, and ensures compliance with all state and agency property control policies. The role is responsible for delivering exceptional service to Northern Virginia Community College faculty, staff, and students, supporting the College’s mission through streamlined operations and superior customer service. This position leads the day-to-day operations of shipping, receiving, and distribution of goods to the College to maintain essential operations. This position provides strategical support to the inventory, surplus, and storeroom operations as well as other Warehouse duties as needed.
- This position is not eligible for telework. *
- Supervise, train, and cross-train warehouse services staff to ensure operational excellence and adaptability across receiving and distribution functions.
- Manage all processing and distribution services, ensuring timely and accurate delivery of goods and mail throughout the College.
- Direct the mail delivery team, optimizing routes for efficiency and reliability.
- Provide logistical support, including backup approval for campus storekeeper functions and inventory management.
- Overseeing and maintaining the College Administration Records Archives
- Overseeing the efficient and effective operation of the Mail Meter Machines, receiving and inbound tracking systems & Send Suite Systems.
- Ensure timely receiving and tagging of assets, eVA receiving reports and the submitter of receiving documentation, as required.
- Daily postal services operation (USPS & intercampus.)
- Serves as a liaison with the Accounts Payable Office to acquire payment information for supporting all fixed asset receiving transactions.
- Prepare reconciliations reports and perform analysis for research to proactively identify potential fixed assets received but not reported to the Property Control Office.
- Ensures that all warehouse operations are performed in a safe, secure and sanitary manner.
- Furnishing logistical and support services and acting as a backup approver for the Campus Storekeeper for College e-forms and College Staff inventory.
- Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.
- May be required to perform other duties as assigned.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSAs
KSA's/Required Qualifications
- Good communication skills, including the ability to read, write and verbally communicate, are required for interacting with all levels of the college administration, facility staff, vendors, and carrier representatives.
- Ability to make decisions and act quickly to coordinate schedules, manage customer relations, and allocate resources to meet dynamic customer and logistical needs.
- Working knowledge of USPS rules and regulations.
- Knowledge of warehouse operations safety rules and regulations.
- Must be highly organized.
- Practical knowledge of governmental and higher education operations preferred.
- Computer Skills – Microsoft Office Suite.
- Experience in warehouse operations, inventory control, shipping/receiving, and property management.
- Supervisory experience managing staff and daily operational workflows.
- Experience with mailroom operations and logistics coordination.
- Experience providing exceptional customer service to internal and external customers.
- Valid and clean driver’s license.
- Experience maintaining confidentiality and compliance with institutional processes.
Additional Considerations
- OSHA Fork-Lift License.
- OSHA powered Material Handling equipment license – Instructor certification for OSHA powered industrial truck licensing.
- Previous experience in higher education mailroom or warehouse environment.
Maybe required to travel between NOVA campuses.
Posting Number CLS_4207P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/16/2025 Job Close Date 01/04/2026 Open Until Filled No Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/91463
Salary : $60,000 - $70,000
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