Administrative Assistant, President's Office - Part Time

Working Title Administrative Assistant, President's Office - Part Time Role Title Admin and Office Specialist III Role Code 19103-SW FLSA Nonexempt Pay Band 03 Position Number 276W0168 Agency Southside Va Community College Division Southside Va Community College (Div) Work Location Brunswick - 025 Hiring Range $16.26 - $22.00 Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Monday through Friday, day hours; max 29 hours per week

Sensitive Position No Job Description

Established in 1970, Southside Virginia Community College (SVCC) is one of 23 colleges in the Virginia Community College System, with seven locations across several counties, including Brunswick, Charlotte, Nottoway, Mecklenburg, Greensville, and Halifax. SVCC serves the largest community college region in the state, covering ten counties and one city.

SVCC is located in a beautiful rural region renowned for its rolling hills, pine and hardwood forests, and farmland, and is home to two popular lakes: Gaston and Kerr. We offer a welcoming learning environment and are accredited to award associate degrees. The college offers a diverse range of programs, including developmental studies, academic, technical, and lifelong education. SVCC empowers students to build skills, knowledge, and leadership, preparing them to thrive in a changing society.

Thank you for considering employment with Southside Virginia Community College (SVCC). We are dedicated to attracting and retaining a talented workforce, which has earned us recognition as a Great College to Work For by The Chronicle of Higher Education for several consecutive years. Committed to ensuring equal educational opportunities for all students, SVCC values the diverse backgrounds and perspectives of our students, faculty, staff, and the communities we serve. For more information, please visit southside.edu

Help keep SVCC President’s Office running seamlessly—Come join the team!

Provide high-level administrative support to the President’s office while ensuring efficient coordination, confidentiality, and exceptional customer service. Part time position working on the Christanna Campus in Alberta. The admin and office specialist will assist the President’s coordinator.

Duties And Responsibilities

• Assist in maintaining and managing the President’s calendar, ensuring the President’s office is informed of schedule changes, appointments, and potential conflicts
• Assist with coordinating meeting and event logistics, including scheduling, room reservations, catering arrangements, and on-site event support.
• Assist in coordinating the President’s travel arrangements, including travel authorizations, reservations, itineraries, accommodations, transportation, and related logistics.
• Assist in providing administrative support for the presidential initiatives, leadership programs, and special projects.
• Prepare and organize correspondence, reports, agendas, meeting materials, minutes, and other documents for the President’s Office, including follow-up on action items as needed.
• Greet visitors, professionally screen incoming calls, and route inquiries to the appropriate individual
• Prepare and coordinate the distribution of mailings and communications from the President’s Office.
• Maintain and update mailing lists and contact databases for retirees, college supporters, special guests, and other constituents to support effective communication and outreach efforts.
• Monitor office supply inventories, prepare orders as needed, and submit and track purchase orders through the state procurement system
• Assist with the planning and coordination of Local Board meetings, receptions, commencement exercises, and other special events
• Maintain a high level of professionalism, discretion, and confidentiality in handling sensitive information
• Perform routine office duties, including filing, copying, scanning, and electronic document management
• Assist with other duties as needed.
  
  

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• High school diploma or equivalent.
• Strong written and verbal communication, interpersonal, and organizational skills
• Ability to represent the College and its mission in a professional manner
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information and communications
• Ability to organize, maintain, and retrieve electronic and hard copy records efficiently
• Ability to manage multiple priorities and deadlines in a fast-paced office environment
• Excellent typing, editing, and proofreading skills with a strong attention to detail
• Expierence with accurately recording and preparing meeting notes and minutes and work effectively with numerical data
• Experience using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, and Google Workspace applications.
• Expierence wotking with spreadsheet, database, and data-entry applications with a high degree of accuracy
• Strong attention to detail with the ability to anticipate needs and proactively provide support Experience performing administrative duties, office support functions, or related responsibilities
• Ability to provide strong critical thinking, time management, and prioritization abilities
• Ability to work effectively both independently and as a member of a team
  
  

Additional Considerations

• Experience supporting senior-level executives or leadership teams
• Experience managing calendars, scheduling appointments, and coordinating complex meetings
• Experience with procurement/purchasing and administrative systems
• Experience taking and preparing meeting minutes or tracking action items
  
  

Operation of a State Vehicle Yes Supervises Employees No Required Travel

Travel to SVCC campuses, industries, and program events with access to a state vehicle.

Posting Number WGE_3277P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 07/13/2026 Job Close Date 07/24/2026 Open Until Filled Agency Website https://southside.edu/employment-opportunities Contact Name Jennifer Davis Email jennifer.davis@southside.edu Phone Number 434-949-1048 Special Instructions to Applicants

This is a wage position with a max of 29 hours per week. Health benefits and paid leave are not available for this position.

Applicants must create a user account to apply online. If you are a state employee who has been affected by Policy 1.3 Layoff and possess a valid Inter-agency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the Card BEFORE the closing date for this position. The Card may be scanned and attached to the application or faxed to (434) 949-0708. Please include your name, the position number, and the position title on the fax cover sheet. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your VCCS applicant portal account for the status of your application and the status of this recruitment. For more information about this position or other vacancies within our agency, please visit our website at www.southside.edu/employment or contact Jennifer Davis at 434.949.1048.

Southside Virginia Community College (SVCC) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity, or other non-merit factors. The following person has been designated to handle inquiries regarding the non-discrimination policies: Shannon Feinman, Vice President of Finance and Administration, 109 Campus Drive, Alberta, VA 23821, 434-949-1005.

SVCC is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Act (ADA and ADAAA), to provide reasonable accommodations to applicants in need of access to the application, interviewing, and selection processes when requested.

We are a “Virginia Values Veterans” (V3) stage agency that provides hiring preference to Veterans and members of the Virginia National Guard in support of Executive Order 29 (2010). If you are a Veteran or a Virginia National Guard Member, we urge you to respond accordingly on your state application.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019 or DBVI at 800-622-2155.

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/98224