What are the responsibilities and job description for the Academic Office Support Staff position at Virginia's Community College System?
Working Title Academic Office Support Staff Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 283W0157 Agency J. Sargeant Reynolds Community College Division J. Sargeant Reynolds Community College (Div) Work Location Richmond (City) - 760 Hiring Range Salary commensurate with experience. Maximum salary is $20/hour. Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Monday-Friday; as scheduled by supervisor.
Sensitive Position No Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
The Academic Office Support Staff will provide office and administrative support functions for students, faculty, and staff of the School of Humanities and Social Sciences. Duties to include general office support activities (office receptionist, opening and distributing mail, copying/scanning, filing, etc.); electronic file maintenance and record retention; providing assistance for SHSS projects, events, and training activities; and providing secretarial support for the SHSS Admin and Deans as needed. This position will also provide clerical and administrative support to the SHSS Partnerships Coordinator’s work with the school’s community and institutional partners along with assisting SHSS in a variety of other duties as assigned.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
The primary location would be the Downtown Campus with occasional service on the Parham Road Campus as needed.
Posting Number WGE_3197P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 05/27/2026 Job Close Date 06/10/2026 Open Until Filled Agency Website www.reynolds.edu Contact Name Email talent@reynolds.edu Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/96466
Monday-Friday; as scheduled by supervisor.
Sensitive Position No Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
The Academic Office Support Staff will provide office and administrative support functions for students, faculty, and staff of the School of Humanities and Social Sciences. Duties to include general office support activities (office receptionist, opening and distributing mail, copying/scanning, filing, etc.); electronic file maintenance and record retention; providing assistance for SHSS projects, events, and training activities; and providing secretarial support for the SHSS Admin and Deans as needed. This position will also provide clerical and administrative support to the SHSS Partnerships Coordinator’s work with the school’s community and institutional partners along with assisting SHSS in a variety of other duties as assigned.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Working knowledge of office practices and procedures; data entry and data processing, file maintenance, record retention, and customer service practices and principles.
- Demonstrated ability to work independently; to complete assignments within required timeframes; and effectively utilize organizational skills.
- Demonstrated ability to communicate effectively, orally, and in writing.
- Proficiency in current software programs to include Microsoft Office and/or Google Suite.
- Clerical experience in a busy office environment.
- Previous experience in an academic office or a similar office environment
The primary location would be the Downtown Campus with occasional service on the Parham Road Campus as needed.
Posting Number WGE_3197P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 05/27/2026 Job Close Date 06/10/2026 Open Until Filled Agency Website www.reynolds.edu Contact Name Email talent@reynolds.edu Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/96466
Salary : $20