What are the responsibilities and job description for the Program Coordinator position at Virginia Peninsula Foodbank?
Job Overview:
Under supervision of the USDA Manager, the Commodity Supplemental Food Program (CSFP) Coordinator/Program Coordinator is responsible for operating and maintaining all aspects of the CSFP program for the Virginia Peninsula Foodbank.
JOB DUTIES:
- Coordinate all arrangements for CSFP distributions. CSFP distributions occur during all types of weather conditions and in a variety of indoor and outdoor settings.
- Secure sites for CSFP distribution, make initial contacts maintain site information and coordination.
- Complete regular inventory checks and provide monthly/annual reporting to VDACS for program accuracy.
- Communicate details of CSFP distribution with appropriate staff including: Director of Agency Services, Chief Operating Officer, Logistics Manager, Warehouse Manager & Volunteer Coordinator (when requested).
- Ensure compliance with Virginia Department of Agriculture and Consumer Services (VDACS) and USDA regulations for program participation.
- Conduct distribution: determine eligibility, enroll and re-certify eligible clients. Provide direct assistance to clients as needed.
- Maintain calendar, files, database and records of CSFP distributions. Tally information at conclusion of distribution.
- Manage client caseload for active, wait-list, and those no longer eligible.
- Maintain calendar, files, database and records of CSFP distributions. Tally information at conclusion of distribution. Complete site orders and invoices for distribution records.
- Complete regular inventory counts with the Inventory Specialist, checks and provide monthly/annual reporting to VDACS for program accuracy.
- Collaborate with Product Sourcing Manager to order and receiving of CSFP product in order to keep inventory at recommended levels for future distribution.
- Develop senior client specific educational materials for the program.
- Conduct annual senior client satisfaction surveys.
- Assist in general office and field support as assigned by the Agency Services Director.
- Assist with Agency Services programs and initiatives.
- Supervise and train volunteers, as needed, during distribution, tasks/assignments and show/share responsibility for the overall Volunteer Experience at the Foodbank.
- Complete other tasks as assigned or requested by the direct supervisor, department head or Senior Management.
- Commit to and understand the VPFB mission. This includes active participation in sharing the mission, vision and values of the organization, internally and externally, creating a culture of active philanthropy for and through all staff.
- In addition to demonstrated commitment to the Virginia Peninsula Foodbank mission to provide food security, the CSFP Coordinator must have the ability to work with a diverse group of people, both staff and volunteers, and the ability to multi-task as circumstances dictate.
Work Experience:
- Minimum: 6 Months related experience.
- Preferred: 2 Years, working with seniors or social service organization.
QUALIFICATIONS: Preferred Skills, Abilities & Certifications/Licenses:
- High School Diploma or equivalent
- Valid VA Driver’s License
- Excellent people skills with an ability to work in a diverse environment with people of various educational, ethnic and socio-economic backgrounds and ages
- Excellent oral and written communication skills
- Food Safety Managers Certification or the ability to receive certification within three months of hire
Job Type: Full-time
Pay: $21.00 - $24.00 per hour
Benefits:
- 403(b)
- 403(b) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $21 - $24