What are the responsibilities and job description for the Administrative Assistant Part-Time- Preston Library position at Virginia Military Institute?
Title: Administrative Assistant Part-Time- Preston Library
State Role Title: Instructor
Hiring Range: Based on qualifications & experience
Pay Band: UG
Agency: Virginia Military Institute
Location: Virginia Military Institute
Agency Website: www.vmi.edu
Recruitment Type: General Public - G
Job Duties
assistant. The library is a fast-changing, technology rich workplace. Being willing to learn
and being a self-starter are critical for this position. This position will work closely with the
Library Director and with the rest of the staff on multiple activities.
The administrative assistant is often the first point of public contact for Preston Library by
telephone, email and/or in person. Special attention to these opportunities for friendly and
clear communication is essential to the library’s mission and day-to-day operations.
The position reports to the Director of the library.
This is a part-time hourly position; ~26 hrs/week; schedule is flexible.
- Respond to and manage room reservation system (25Live) requests for meeting
- Manage Physical Plant work orders for facilities maintenance, housekeeping.
- Provide administrative support and process authorization forms for library staff
- Monitor library’s public printers and replenish paper supply.
- Coordinate with IT, as needed
- Support library communications and calendaring.
- Sorting daily delivery of internal and external mail items.
- Monitor library asset inventory
- Liaison with campus support services.
- Other duties as assigned
- Provide support for ILL, as needed
- Provide support for the circulation, desk as needed – including after hours on
Minimum Qualifications
- High School Diploma
- Competency with MS Office and a willingness to learn new systems and programs
- Excellent customer service orientation
- Self-motivated
Additional Considerations
- High School Diploma
- Competency with MS Office and a willingness to learn new systems and programs
- Excellent customer service orientation
- Self-motivated
- College degree
- Library experience
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Tamara Wade
Phone: 5404647134
Email: wadete@vmi.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer