Office Manager - Open Door Project

Working Title Office Manager - Open Door Project Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 295R0828 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Norfolk - 710 Hiring Range $33,828 - $41,000, commensurate w/ experience. Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Monday – Friday, 8:30 a.m. – 5:00 p.m.

Sensitive Position No Job Description

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

This position will daily oversight and operational support for the Norfolk campus office, ensuring it remains open and functions effectively.

• Manage all facets of the Open Door Project office.
• Maintain and manage the Open Door Project databases for both Norfolk and Portsmouth campuses, ensuring data accuracy.
• Ensure all student information is pulled from SIS and placed in folders for Department of Education review.
• Submit and track procurement orders using the eVA system in compliance with state purchasing guidelines.
• Serve as a point of contact for campus inquiries and coordinate with internal departments to support student services.
• Coordinate the ODP office communication in-person, mail, telephone, and email.
• Monitor office supplies and equipment, and initiate replenishment or maintenance as needed.
• Support reporting and documentation efforts in the annual APR.
• Must be able to work in a high volume environment and multitask, working with faculty, staff and students on the Norfolk and Portsmouth campus.
  
  

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Strong organizational and administrative skills.
• Ability to work in fast paced, team-oriented environment, while maintain a positive and professional approach to duties and assigned responsibilities.
• Ability to collect, analyze, and report data for grant compliance.
• Understanding of TRiO and APR reporting.
• Knowledge of office management and administrative principles and procedures.
• Substantial knowledge of and the ability to use personal computers and desktop computer applications including Microsoft Office products such as Access, Excel, and Word
• Experience with Access database management
• Knowledge of procurement systems (eVA preferred).
• Ability to work independently and collaboratively across campuses.
• Ability to interpret and apply policies and procedures that will enhance students success.
• Excellent communication and problem-solving abilities.
• Experience with procurement and database.
  
  

Additional Considerations

n/a

Operation of a State Vehicle No Supervises Employees No Required Travel

No

Posting Number CLS_4006P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/11/2025 Job Close Date 09/22/2025 Open Until Filled Agency Website TCC.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/88664