What are the responsibilities and job description for the Administrative and Operations Specialist position at VIRGINIA ASPHALT ASSOCIATION, INC.?
The Role
You will be responsible for maintaining a stable, organized, and professional operational base for the VAA team. This multifaceted role encompasses the "back-of-house" excellence required to run three distinct entities: VAA, VAA Education Services (VAAES), and the VAA Political Action Committee (VAAPAC).
Key Responsibilities
Financial Management & Bookkeeping: Manage full-cycle bookkeeping for three entities, including bank settlements, credit card processing, and financial reporting. You will collaborate with our accountants on annual financial statements and tax filings.
Office Operations & Tech Administration: Act as the primary administrator for all contracts, insurance policies, rental agreements, and professional services. You will also oversee office equipment, serve as the internal lead for computer system upkeep and manage licensing with the SCC and local county entities.
Human Resources & Payroll: Process payroll and 401(k) contributions. You will be the point of contact for benefits questions and maintain all confidential employee
Membership & Governance: Co-manage daily member relations, act as the information dissemination hub for membership, handle the onboarding of new members, and maintain the membership directory.
Mission Support: Provide executive support to the President and Board of Directors, assist the Director of Member Experiences in the execution of industry events and media outreach.
You will be responsible for maintaining a stable, organized, and professional operational base for the VAA team. This multifaceted role encompasses the "back-of-house" excellence required to run three distinct entities: VAA, VAA Education Services (VAAES), and the VAA Political Action Committee (VAAPAC).
Key Responsibilities
Financial Management & Bookkeeping: Manage full-cycle bookkeeping for three entities, including bank settlements, credit card processing, and financial reporting. You will collaborate with our accountants on annual financial statements and tax filings.
Office Operations & Tech Administration: Act as the primary administrator for all contracts, insurance policies, rental agreements, and professional services. You will also oversee office equipment, serve as the internal lead for computer system upkeep and manage licensing with the SCC and local county entities.
Human Resources & Payroll: Process payroll and 401(k) contributions. You will be the point of contact for benefits questions and maintain all confidential employee
Membership & Governance: Co-manage daily member relations, act as the information dissemination hub for membership, handle the onboarding of new members, and maintain the membership directory.
Mission Support: Provide executive support to the President and Board of Directors, assist the Director of Member Experiences in the execution of industry events and media outreach.