What are the responsibilities and job description for the Accounts Payable Specialist position at ViralHog?
Description
As an Accounts Payable Specialist, you will play a crucial role in our organization by delivering exceptional financial, administrative, and clerical support. You will be entrusted with the important responsibility of processing payments owed by the company, ensuring timely transactions, and maintaining accurate records of our short-term debts. Your attention to detail and commitment to excellence will greatly contribute to our financial integrity and operational success.
Requirements
While performing the duties of this role, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle, or feel; and talk or hear. The noise level in the work environment is typical of that of an office. Employees may encounter frequent interruptions throughout the workday. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms.
Must be able to operate routine office equipment, including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on a computer for an average of 6-8 hours per day, when necessary. Must be capable of regular, reliable, and timely attendance. Must be capable of climbing/descending stairs in an emergency. Ability to lift 20 pounds (if necessary for office supplies or materials).
Specific vision abilities required by this job include: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation/inspection of machines and/or using measurement devices at distances close to the eyes.
Note: The statement herein is intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
As an Accounts Payable Specialist, you will play a crucial role in our organization by delivering exceptional financial, administrative, and clerical support. You will be entrusted with the important responsibility of processing payments owed by the company, ensuring timely transactions, and maintaining accurate records of our short-term debts. Your attention to detail and commitment to excellence will greatly contribute to our financial integrity and operational success.
Requirements
- Post business transactions, process invoices, and verify financial data for use in maintaining accounts payable records
- Provide clerical support necessary to pay the obligations of the organization
- Ensure the timely and accurate processing of monthly royalty payments. Including proper withholding when applicable.
- Ensure the timely and accurate processing of the monthly commission payment cycle to the applicable independent contractors. Monitor and maintain documentation for independent contractors, such as tax form completion and payment method assignments.
- Maintain meticulous records of all payments and expenditures, including purchase orders, invoices, statements, etc.
- Ensure the accuracy of an organization’s financial documents for payment, auditing, and tax purposes
- Protect businesses against unintentional overpayment
- Practice effective monitoring to ensure payments are made to vendors promptly
- Clarify any questionable invoice items, prices, or receiving signatures
- Assemble and review invoices to be completed for payment
- Maintain copies of vouchers, invoices, or correspondence necessary for files
- Prepare periodic reports and other records as necessary
- Obtain proper information and/or data regarding invoice payments
- Reconcile bank statements
- Input daily bookkeeping and record keeping
- Continuously improving the payment processes
- Assist with other departmental requests, assignments, and duties as requested or assigned
- Analytical skills
- Detail-oriented and organized
- Computation skills
- Leadership abilities
- Written and oral communication skills
- Problem-solving skills
- Strong organizational, time management, and research skills
- Ability to communicate with team members, co-workers, management, and guests in a clear, business-like, and respectful manner, which focuses on generating a positive, enthusiastic, and cooperative work environment.
- Minimum of 2 years AR/AP related experience
- Strong computer skills, including accounting databases, Excel, and other software
- Understanding of accounting principles and bookkeeping required
- A degree in the following subjects would be beneficial:
- Finance or economics
- Business Management
- Accounting
While performing the duties of this role, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle, or feel; and talk or hear. The noise level in the work environment is typical of that of an office. Employees may encounter frequent interruptions throughout the workday. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms.
Must be able to operate routine office equipment, including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on a computer for an average of 6-8 hours per day, when necessary. Must be capable of regular, reliable, and timely attendance. Must be capable of climbing/descending stairs in an emergency. Ability to lift 20 pounds (if necessary for office supplies or materials).
Specific vision abilities required by this job include: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation/inspection of machines and/or using measurement devices at distances close to the eyes.
Note: The statement herein is intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.