Procurement and Fleet Coordinator

Warehouse, procurement, inventory, and fleet coordination responsibilities include, but are not

limited to:

• Organization, cleanliness, and security of warehouse

• Maintain accurate inventory records in CRM system

• Establish and maintain replenishment levels for high usage items

• Research and monitor product pricing for existing and new product sources

• Create, submit, monitor, and maintain purchase orders by vendor, including PO status updates, tracking

information, backorder status, and closure once product has been received and checked into inventory

• Receive product shipments, verify packing slips against delivered contents, record serial numbers when

applicable, and stage received product in the appropriate project area

• Assist company with expense tracking related to freight, shipping/handling, etc.

• Pick inventory product for staging and/or shipping, including proper warehouse/bin selection and technician check-out documentation

• Collaborate closely with Team Directors, Sales, Project Managers, technicians, vendors, and carriers to

communicate order status, delivery ETAs, backorders, and project readiness via ticket updates, email, and/or phone calls

• Print, complete, scan, attach, and file pick tickets related to product picking, staging, shipping, and technician check-out

• Actively manage backorders by researching alternate sources, coordinating with Team Directors, documenting decisions in ticket notes, and following up with vendors as needed

• Produce quarterly and annual inventory reports

• Maintain company fleet records, including assigned drivers, vehicle assignments, GPS database information, and related documentation

• Track and coordinate routine vehicle maintenance, including oil changes, regularly scheduled maintenance, inspections, and service appointments

• Monitor vehicle maintenance due dates and communicate upcoming service needs to assigned drivers and management

• Coordinate with outside service providers for vehicle maintenance, repairs, scheduling, and service

documentation as needed

• Produce quarterly vehicle maintenance reports summarizing completed service, upcoming maintenance needs, mileage/service intervals, and open vehicle-related issues

*General nature of job may involve office and warehouse work, including standing, walking, bending, lifting, carrying, staging materials, pallet jack use, and forklift use if certified/authorized

VIP Technology Solutions Group is a turnkey communications technology provider for businesses. Our teams of experts specialize in Structured Cabling installation and repair, Workstation and Server services, Telephony, Internet and Voice-over IP, Surveillance Cameras and equipment, Managed IT Services, and more to keep your business, school, local government, or medical facility on the cutting edge of technology.

VIP was founded on the moral guiding principles of the Christian faith. We strive to be honest and fair with every customer, and we place high value on employees who will treat our customers, and each other, with respect. We work hard, in accordance with Ephesians 2:10 “For we are God’s handiwork, created in Christ Jesus to do good works, which God prepared in advance for us to do.” VIP is humbled to play a role in helping businesses connect, and thereby provide essential services to their communities.