Purchase Logistics Manager

Logistics & Purchasing Manager

Location: Doral, FL

Salary: Starting at $70,000 annually, depending on experience (DOE)

Schedule: Monday–Friday | 8:00 AM–5:00 PM

Employment Type: Full-Time | On-Site

Position Overview

VIP Executive Search is partnering with an established and growing B2B distribution company in Doral, Florida, to identify an experienced Logistics & Purchasing Manager.

This position plays a key role in managing the company’s purchasing operations, international logistics, inventory planning, and supplier relationships. The selected candidate will oversee the movement of products from international manufacturers and vendors to the company’s U.S. warehouse while ensuring efficient purchasing processes, accurate inventory management, and cost-effective logistics operations.

The ideal candidate is highly organized, analytical, detail-oriented, and comfortable coordinating across international suppliers, freight partners, customs brokers, warehouse operations, accounting, and sales teams.

Key Responsibilities

Purchasing & Inventory Management

* Review inventory levels, sales trends, and forecasts to determine purchasing and replenishment needs.

* Prepare, place, and monitor purchase orders with international vendors.

* Coordinate vendor deposits, payments, production timelines, and shipment schedules.

* Maintain accurate purchasing, inventory, and product information within the ERP system.

* Support inventory reconciliation, stock availability, and warehouse receiving activities.

International Logistics & Import Operations

* Coordinate international ocean and air freight shipments, including tracking, drayage, storage, and final delivery.

* Monitor inbound containers and communicate shipment status and estimated arrival dates.

* Work closely with customs brokers to coordinate ISF filings, customs entries, import documentation, duties, and regulatory requirements.

* Review freight, customs, duty, and carrier invoices to ensure accuracy and resolve discrepancies.

* Coordinate incoming product inspections and address shortages, damages, quality issues, and vendor claims.

Cost Management & Product Development

* Maintain accurate vendor pricing, freight expenses, duties, and landed-cost information within the ERP system.

* Monitor product costs and margins to support purchasing and pricing decisions.

* Coordinate new product development with international suppliers, including samples, testing, and required certifications.

* Oversee sample book production and replenishment for new and existing product collections.

* Support product setup, vendor negotiations, and supplier performance monitoring.

Cross-Functional Coordination & Reporting

* Collaborate with sales, accounting, warehouse personnel, and international vendors to ensure efficient operations.

* Provide the sales team with accurate product availability, pricing, lead times, and special-order information.

* Review shipping invoices from carriers such as FedEx, UPS, and DHL and resolve billing discrepancies.

* Prepare regular reports covering open purchase orders, inbound shipments, inventory levels, and purchasing activities.

Required Qualifications

* Bilingual English/Spanish required, with strong written and verbal communication skills in both languages.

* Minimum of 3 years of experience in purchasing, import logistics, supply chain management, or a related field.

* Working knowledge of international ocean and air freight operations.

* Familiarity with Incoterms, customs procedures, ISF filings, import documentation, and import duties.

* Strong Microsoft Excel skills, including the ability to analyze purchasing and inventory data.

* Experience using ERP or inventory management systems.

* Understanding of landed costs, product pricing, inventory costs, and profit margins.

* Strong organizational, analytical, problem-solving, and follow-up skills.

* Ability to manage multiple priorities and coordinate effectively with internal and external stakeholders.

* College degree or equivalent combination of education and relevant professional experience.

Preferred Qualifications

* Experience within textiles, fabrics, home furnishings, B2B distribution, or related industries.

* International vendor management and supplier negotiation experience.

* Inventory planning, forecasting, and purchasing analysis experience.

* Experience supporting product development, testing, or certifications.

* Experience coordinating directly with overseas manufacturers and suppliers.

Compensation & Benefits

* Starting salary: $70,000 annually, depending on experience.

* Performance-based year-end bonus.

* Paid time off.

* Consistent Monday–Friday schedule.

* Full-time, on-site position with an established and growing organization.

* Opportunity to contribute directly to purchasing, logistics, inventory, and operational improvements.

How to Apply

Qualified candidates are encouraged to apply directly through LinkedIn or submit a current résumé to Melissa@vipexecutivesearch.com for confidential consideration.

About VIP Executive Search

VIP Executive Search is a boutique recruitment and executive search firm specializing in connecting talented professionals with organizations seeking exceptional talent. We take a personalized, relationship-driven approach to recruitment, focusing on long-term success for both our clients and candidates.

Equal Employment Opportunity

VIP Executive Search and our client are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable law.