High School Secretary

Job Summary:

Viola School District is seeking a dependable, organized High School Secretary to serve as the first point of contact for our high school office. This role supports the principal, faculty, students, and parents by managing front-office operations and ensuring smooth day-to-day school functioning.

Essential Duties and Responsibilities:

• Greet and assist visitors, students, and staff; manage front office and sign-in procedures
• Answer and direct phone calls; handle general correspondence and email
• Maintain accurate student records, files, and attendance data
• Assist with student check-in/check-out and communication with parents
• Support scheduling for the principal and coordinate meetings/appointments
• Prepare and distribute memos, forms, letters, and school communications
• Order and maintain office supplies; manage incoming/outgoing mail
• Assist with enrollment, registration, and records requests
• Provide general administrative support to school staff as needed
• Maintain confidentiality of student and staff information

Qualifications:

• High school diploma or GED required; associate degree preferred
• Prior office, clerical, or administrative experience preferred
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Proficiency with Microsoft Office and/or Google Workspace
• Ability to multitask in a fast-paced school environment
• Professional demeanor when working with students, staff, and the public
• Ability to maintain confidentiality and exercise sound judgment