What are the responsibilities and job description for the Payroll Specialist - Austin, Houston position at Vinson & Elkins?
The Payroll Specialist is responsible for supporting the payroll processes and acting as back-up to the Payroll Supervisor in their absence. The Payroll Specialist will perform data updates to the firm’s financial and payroll systems as required to ensure employee data is accurate and up-to-date. For the full job description, please click on the More Info icon.
Position Overview
The Payroll Specialist is responsible for supporting the payroll processes and acting as back-up to the Payroll Supervisor in their absence. The Payroll Specialist will perform data updates to the firm’s financial and payroll systems as required to ensure employee data is accurate and up-to-date.
Duties and Responsibilities
Primary
Education
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.
Position Overview
The Payroll Specialist is responsible for supporting the payroll processes and acting as back-up to the Payroll Supervisor in their absence. The Payroll Specialist will perform data updates to the firm’s financial and payroll systems as required to ensure employee data is accurate and up-to-date.
Duties and Responsibilities
Primary
- Assists with the preparation of the semi-monthly and special payrolls for all firm employees.
- Assists with the processing of various pay adjustments and exceptions within payroll processing deadlines.
- Imports and verifies timesheet data to facilitate payment to hourly employees.
- Performs daily system updates of employee information in the firm’s financial system, and is responsible for updating W-4 information, address changes and direct deposit information in the firm’s payroll system.
- Maintains email requests to activate terminated employees in the firm’s financial system as required by the Billing and Financial Services Departments.
- Creates files and compiles and reviews all payroll-related paperwork for newly hired employees for accuracy.
- Completes Verification of Employments requests.
- Assists with the electronic filing of payroll- and employee-related records to maintain an orderly and paperless environment.
- Generates standard payroll reports each pay period.
- Reconciles the employee personal accounts each pay period and sends out communications regarding balances reimbursed and/or withheld.
- Performs other duties as assigned.
- Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others.
- Occasional overtime may be required.
Education
- Bachelor's degree in accounting, Finance or related discipline.
- Two years’ office experience, preferably in a professional services corporation.
- Ability to provide excellent customer service, including assisting employees with payroll inquiries, and handling requests from other firm departments.
- Proficient use of Microsoft Office products, especially Word and Excel; be proficient in 10-key by touch; ADP Workforce Now experience preferred.
- Good organization skills, ability to perform critical thinking and analysis and to follow written and/or verbal instructions. Must be able to proofread one’s own work and correct mistakes, if any.
- Ability to maintain professionalism and confidentiality and diligently protect employees’ personal information.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.