What are the responsibilities and job description for the Administrative Assistant - Clubhouse position at Vinfen?
Implement clerical and administrative systems to support staff and persons served in maintaining their productivity and efficiency. Maintain service, billing, utilization management, and program administrative protocols. Welcome persons served and visitors to workplace.
Responsibilities
The essential job duties/responsibilities of the position include but are not limited to the information listed below:
based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers .
My Job. My Community. My Vinfen.
Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Qualifications
Typical Requirements:
Clerical training preferred. In some instances, experience may be substituted for academic training.
Preferred /Required Education
High school diploma or equivalent is required.
Driving Requirements
Driving is not required.
Physical Effort
Ability to lift at least 25 pounds using proper lifting techniques. Ability to operate a computer and other office equipment such as a calculator, copier, and printer. Ability to remain in a stationary position 50% of the time as needed. Ability to bend, reach, file, sit, stand and move around the facility. Ability to speak, hear and communicate with persons served, staff and external representatives. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Responsibilities
The essential job duties/responsibilities of the position include but are not limited to the information listed below:
- Welcome visitors and direct them to the proper staff person or work area, when necessary.
- Answer telephones and direct calls to proper party. Assist with phone messages as required. Check messages. Maintain corporate phone listings, as required.
- Direct inquiries and questions to proper parties.
- Maintain the fax machine, send faxes as needed, and distribute faxes to mailboxes.
- Maintain the postage machine and ensure appropriate postage on outgoing mail. Distribute mail to mailboxes. Maintain and update mailboxes, as needed. Send regular and express mail packages.
- Maintain supplies such as envelopes, mailing materials, and stationery.
- Prepare forms for submission to Vinfen, billing, etc. as directed by Program Director.
- Process service delivery documentation.
- Prepare standard reports as directed by Program Director.
- Perform other administrative support tasks such as typing correspondence, preparing spreadsheets.
- Engage/work in tandem with Clubhouse membership in completion of administrative duties
- Perform other related duties, as required.
- Knowledge of personal computer applications and equipment
- Organizational and communication skills
- Ability to work in a professional and courteous manner
based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers .
My Job. My Community. My Vinfen.
Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Qualifications
Typical Requirements:
Clerical training preferred. In some instances, experience may be substituted for academic training.
Preferred /Required Education
High school diploma or equivalent is required.
Driving Requirements
Driving is not required.
Physical Effort
Ability to lift at least 25 pounds using proper lifting techniques. Ability to operate a computer and other office equipment such as a calculator, copier, and printer. Ability to remain in a stationary position 50% of the time as needed. Ability to bend, reach, file, sit, stand and move around the facility. Ability to speak, hear and communicate with persons served, staff and external representatives. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.