What are the responsibilities and job description for the Real Estate Coordinator position at vineyard vines?
About Us
vineyard vines is a highly successful, privately held, American clothing and accessory retailer founded in 1998 on Martha’s Vineyard by brothers Shep & Ian Murray. With Shep & Ian still at the helm today, vineyard vines has experienced exponential year-over-year growth and now operates over 120 retail locations including an outlet division, a successful e-commerce business, domestic distribution center, and expanding corporate headquarters. In addition, vineyard vines is carried in major department stores such as Nordstrom and Bloomingdales as well as numerous specialty boutiques across the US.
vineyard vines was founded on a state of mind that Every day should feel this good. You don’t need to be on a beach, by the ocean, or on vacation to have #EDSFTG moments—it’s a state of mind where everyone is invited. At vineyard vines, we don’t just live an #EDSFTG life away from our desks—we bring it to work with us, too.
Overview
The Real Estate Coordinator is responsible for supporting the real estate team by helping organize real estate packages, schedules, approval materials, project trackers, and cross-functional communications for retail stores, outlet stores, and related real estate assets. This role reports to the VP of Real Estate, and coordinates with internal departments to help keep real estate initiatives organized, timely, and aligned with business priorities.
Key Responsibilities
vineyard vines is a highly successful, privately held, American clothing and accessory retailer founded in 1998 on Martha’s Vineyard by brothers Shep & Ian Murray. With Shep & Ian still at the helm today, vineyard vines has experienced exponential year-over-year growth and now operates over 120 retail locations including an outlet division, a successful e-commerce business, domestic distribution center, and expanding corporate headquarters. In addition, vineyard vines is carried in major department stores such as Nordstrom and Bloomingdales as well as numerous specialty boutiques across the US.
vineyard vines was founded on a state of mind that Every day should feel this good. You don’t need to be on a beach, by the ocean, or on vacation to have #EDSFTG moments—it’s a state of mind where everyone is invited. At vineyard vines, we don’t just live an #EDSFTG life away from our desks—we bring it to work with us, too.
Overview
The Real Estate Coordinator is responsible for supporting the real estate team by helping organize real estate packages, schedules, approval materials, project trackers, and cross-functional communications for retail stores, outlet stores, and related real estate assets. This role reports to the VP of Real Estate, and coordinates with internal departments to help keep real estate initiatives organized, timely, and aligned with business priorities.
Key Responsibilities
- Provide general administrative and coordination support to help the real estate team keep project materials, schedules, communications, and internal deliverables organized.
- Maintain and update real estate project trackers, pipeline, schedules, landlord and vendor contact lists, site information, approval status reports, and related materials used by the real estate team.
- Track key real estate deadlines, meeting dates, internal review milestones, site package due dates, approval timelines, and follow-up items across active projects.
- Assist with compiling real estate packages for the real estate committee for new stores, relocations, renewals, closures, remodels, and other projects, including site information, deal summaries, plans, schedules, photographs, and supporting materials.
- Coordinate meetings, agendas, materials, and follow-up items with Real Estate, Legal, Finance, Accounting, Construction, Store Operations, Store Design, and other internal departments.
- Prepare and distribute internal schedules, status updates, meeting notes, package checklists with construction, and action-item logs to support timely decision-making.
- Coordinate document circulation, signature routing, package updates, and internal distribution of real estate materials as directed by the real estate team.
- Maintain organized electronic files for real estate packages, schedules, presentations, plans, approvals, and related project materials so they are current and accessible.
- Bachelor’s degree in Real Estate, Business Administration, Finance, Hospitality, or a related field preferred (or equivalent practical experience).
- 1–3 years of administrative or coordination experience, ideally in Commercial Real Estate, Retail Real Estate, Facilities, or Construction.
- Proficiency in Microsoft Office Suite (advanced Excel and PowerPoint skills required for tracking datasets and building committee presentations).
- Familiarity with real estate lifecycle management software, deal tracking tools, or database software (e.g., Lucernex, Smartsheet, Salesforce, or similar) is a plus.
- Outstanding attention to detail with proven ability to prioritize tasks, track complex timelines, and keep multiple moving projects organized simultaneously.
- Clear, concise written and verbal communication skills; comfortable collaborating cross-functionally with team members, senior leadership, external brokers, and landlords.
- A self-starting and "can-do" attitude who anticipates needs, follows up on outstanding action items, and thrives in a fast-paced environment.
- We have a fun-spirited entrepreneurial culture filled with truly “good” people.
- We offer a generous employee discount so you can rep our lifestyle on-and-off the boat.
- We offer a competitive salary package, 401(k), commuter benefits, paid family leave, health savings/flex spending accounts, and life & disability insurance.
- We have an onsite gym as well as health & financial wellness programs to keep you active.
- We offer 2 summer Fridays to take off in addition to a competitive vacation policy & holiday calendar.