Business Office Manager

Job Overview
We are seeking a highly organized and dynamic Business Office Manager to oversee the administrative and operational functions of our office environment. The ideal candidate will possess strong leadership qualities, exceptional communication skills, and a comprehensive understanding of office management, human resources, and financial procedures. This role is vital in ensuring smooth daily operations, fostering a productive workplace culture, and supporting organizational growth through effective administrative oversight and team supervision.

Duties

• Manage day-to-day office operations, including scheduling, filing, and maintaining multi-line phone systems to ensure efficient communication.
• Oversee vendor management by coordinating with suppliers, negotiating contracts, and maintaining positive professional relationships.
• Supervise administrative staff, providing training, development opportunities, and performance feedback to foster a motivated team environment.
• Handle human resources functions such as onboarding new employees, managing payroll using QuickBooks or similar software, and ensuring compliance with employment laws.
• Coordinate event planning for meetings, conferences, and organizational events to promote engagement and professional development.
• Maintain accurate bookkeeping records, manage budgets, and perform regular financial reporting to support organizational planning.
• Oversee front desk operations with excellent phone etiquette and customer service skills to create a welcoming atmosphere for visitors and callers.
• Manage calendar scheduling for executive leadership and department teams to optimize time management and meeting coordination.
• Implement office policies and procedures that enhance efficiency while ensuring compliance with safety standards and organizational protocols.

Experience

• Proven supervisory experience in an office or administrative setting with demonstrated leadership capabilities.
• Extensive experience with office management tasks including calendar management, filing systems, and clerical duties.
• Proficiency in QuickBooks or comparable accounting software for bookkeeping, payroll processing, and budgeting activities.
• Prior experience in medical office management or healthcare administration is advantageous but not mandatory.
• Strong background in event planning, vendor negotiations, and human resources functions such as onboarding and training.
• Excellent organizational skills with the ability to multitask effectively in fast-paced environments.
• Effective communication skills essential for interacting with staff, vendors, clients, and other stakeholders at all levels of the organization. Join us as we streamline operations and cultivate an efficient workplace that supports our mission of excellence through dedicated office management!

Pay: $28.00 - $32.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $28 - $32