Assistant Director of Admissions

Position Summary

The Assistant Director of Admissions & Family Engagement plays a critical role in managing enrollment growth, maintaining strong relationships with families, and supporting long‑term student retention across VINCI School campuses.

This role oversees the full admissions pipeline, enrollment planning, and family engagement process. The Assistant Director ensures that prospective families receive a professional and welcoming admissions experience while also working proactively to maintain high levels of parent satisfaction and student retention.

The position works closely with the Principal and campus Directors to support strategic enrollment planning, optimize classroom capacity, and ensure consistent communication with families.

Based at our Merrifield campus, traveling to each of our campuses in Alexandria and Arlington is required. It is also expected that the Assistant Director will step in to substitute if a campus Director must be absent for a short duration.

Admissions & Enrollment Pipeline Management

• Manage the admissions process from initial inquiry through enrollment.
• Respond to prospective families via phone, email, and in-person meetings.
• Conduct school tours and admissions consultations.
• Guide families through applications, documentation, and enrollment procedures.
• Monitor the admissions pipeline and proactively follow up with prospective families.

Enrollment Forecasting & Capacity Planning

• Work together with campus director for the planning of each classroom and age group.
• Communicate with families waiting to start about orientation and student incoming evaluation.
• Coordinate with campus Directors on priorities and placement decisions.
• Ensure consistent and fair admission aligned with school policies.
• Track prospective parents inquiry trends and provide recommendations for enrollment planning.
• Monitor classroom enrollment levels across campuses.
• Track enrollment trends and identify capacity shortages or surpluses.
• Support forecasting for upcoming school terms.
• Provide data and recommendations for staffing and classroom planning.
• Support planning for new classes or expanded programs when demand increases.

Retention Strategy

• Monitor student retention and identify patterns affecting enrollment stability.
• Follow up with families considering withdrawal.
• Work with campus leadership to address concerns affecting retention.
• Assist with annual re‑enrollment campaigns.

Parent Relationship Management

• Serve as a primary contact for family inquiries regarding enrollment and school procedures across our 4 campuses.
• Build strong and positive relationships with families.
• Monitor parent feedback and identify potential concerns early.
• Coordinate with Directors and teachers to resolve parent concerns.
• Promote a welcoming and responsive school culture.

Communication & Community Engagement

• Support outreach efforts to prospective families.
• Coordinate admissions-related events including open houses, information sessions, and tours.
• Ensure clear communication with prospective and current families.

Data Tracking & Reporting

• Maintain accurate records of inquiries, tours, applications, enrollments, and withdrawals.
• Track admissions conversion rates and enrollment trends.
• Generate reports for school leadership to support planning decisions.

Enrollment Intelligence & Family Engagement Systems

Parent Sentiment Monitoring

• Track parent feedback and identify early warning signs of dissatisfaction.
• Coordinate with Directors to resolve concerns early.
• Maintain a confidential log of parent concerns and resolutions.

Enrollment Funnel Analytics

• Track admissions funnel stages from inquiry → tour → application → enrollment.
• Monitor conversion rates and identify barriers to enrollment.
• Provide reports and recommendations to leadership.

Early‑Warning Retention Monitoring

• Monitor indicators of potential withdrawal such as parent complaints, attendance issues, or payment concerns.
• Coordinate proactive responses with Directors and teachers.
• Support retention conversations with families.

Qualifications

Required

• Bachelor’s degree in education, business, communications, or a related field.
• Experience in admissions, school administration, customer relations, or enrollment management.
• Strong interpersonal and communication skills.
• Strong organizational and administrative abilities.

Preferred

• Experience working in early education programs.
• Experience with enrollment management systems or CRM platforms.
• Experience working with families from diverse backgrounds.

Key Skills

• Background in teaching young students
• Relationship building and parent communication
• Admissions and enrollment management
• Data tracking and analysis
• Customer service and conflict resolution
• Organization and attention to detail
• Event coordination and community engagement

Performance Indicators

Success in this role may be measured by:

• Enrollment targets achieved
• Conversion rate from inquiry to enrollment
• High student retention rates
• Positive parent satisfaction feedback
• Accurate enrollment forecasting

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Experience:

• teaching preschool: 2 years (Required)
• student admissions: 2 years (Required)

Work Location: In person

Salary : $20 - $30