Document Control Manager

The Company

VINCI Construction Grands Projets USA (formally VINCI Construction LLC) is a subsidiary of VINCI Construction Grands Projets with its main office located in Alexandria, Virginia. The scope of the company is general contracting and construction work, along with any associated services related to large, selected Design and Build projects, either public or private for which it can bring clear and strong added value. We aim to develop engineering and construction services for large infrastructure projects in various parts in the United States and provide a highly skilled and competitive professional service in construction field.

Project Overview:

The Walsh-VINCI Transit Community Partners (WVTCP) Joint Venture consisting of VINCI Construction Grands Projets and Walsh Construction has been selected to construct the $2.9BN Design Build Red Line Extension (RLE) project – the largest civil construction contract ever awarded by the Chicago Transit Authority (CTA). The RLE Mainline Design-Build (MDB) Project will extend the CTA's Red Line by 5.6 miles, extending from the existing terminal at 95th/Dan Ryan south to 130th Street and Doty Avenue.

Responsibilities:

As the Project Document Control Manager on the $2.9BN Red Line Extension Project (RLE) in Chicago-Illinois, you will, under limited supervision, develop document management process, lead and manage document control team, procedures and information management systems in support of the Design and Construction, among other departments.

• Work in close interface with IT head office persons of JV partners and with supplier of the EDMS
• Requires sufficient experience and hindsight to have a strategic vision of Doc Control in the broad sense of process management, rather than focusing on pure document administration: managing the implementation of the document management process, beyond the EDMS, even if participating actively in EDMS parameterization (workflow, codification, architecture, interfaces with Designer, Client...).
• Implement, update and/or improve Engineering document control procedures to meet internal and external compliance requirements.
• Efficiently manage organizational documentation throughout the documents’ life cycle (Submittals, RFIs, FDCs, Drawings, NCRs…)
• Ensure security, accessibility, and distribution of documents working within Document Control team, and closely with Quality Department, Design Managers, Area Disciplines, and Consultants.
• Management of Digital Document Platforms and user’s access.
• Ensure that internal document controls procedures are established and followed. Enforce document control requirements and rules for standards. Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures.
• Demonstrated leadership and supervisory skills to provide direction, technical leadership, training, and guidance to staff members
• Distribute electronic and hardcopy documents, submittals, transmittals, and correspondence to defined recipients.
• Compile and maintain control of records and related files to release reports, drawings, and engineering documents to production and other operating departments.
• Examine documents, such as blueprints, drawings, change orders, and specifications for general completeness and accuracy of data.
• Confer with document originators or appropriate personnel to resolve discrepancies with documents.
• Post changes to documents, especially construction drawings and related construction documents to maintain the most up-do-date construction documents for use by construction personnel (internal field personnel, client, and lower-tier contractors).
• Collaborates closely with the Quality team, Project management team, Technical team
• Assists and works in conjunction with the Document Control Team for the efficient operation and maintenance of the document management system.

Qualifications and Skills:

Required:

• 10 years of experience in Design-Build construction projects, including 7 years on major projects or JVs as a Document Control Manager, with team and process management responsibilities.
• Completion of a Degree in Engineering, Architecture, Computer Science, Economics, Administration, or related fields.
• Excellent organization and communication skills, both oral and written.
• Ability to assume responsibility, interface and communicate effectively with others is essential.
• Proficiency in MS Office (Outlook, Word, and Excel) and BlueBeam, SharePoint
• Project management and administrative skills necessary to plan, organize, coordinate, and control the development and execution of many projects – including cost and schedule control.
• Ability to manage multiple assignments in a fast-paced manufacturing environment. Knowledge of a structured project management or project development and execution process required
• Excellent rigor and clarity
• Fluent in English with professional proficiency.
• Valid Driver's License.

Preferred:

• Experience in document management software: Autodesk Construction Cloud, ProjectWise, Procore, eBuilder, Aconex, A-Site, InEight …

Salary Range:

$70,000.00 to 105,000.00

Work Environment:

• Involves a dynamic and challenging work environment.
• Office-based role with visits to active construction sites.
• Fast-paced environment that may require long hours.
• Required to wear personal protective equipment (PPE) such as hard hats, safety glasses, and reflective vests when on-site.

Physical Demands:

• Must be able to lift 25lbs
• Walking and standing while in-office or on-site

VINCI Construction Grands Projets USA offers all full-time employees competitive wages and benefits, including:

• Medical, Dental & Vision Insurance
• Health Reimbursement Account (HRA)
• Vacation Leave
• Sick Leave
• Paid Holidays
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)
• Commuter Benefits Program
• Parental Leave
• Term Life & AD&D Insurance
• Short & Long-Term Disability Insurance
• Employee Stock Ownership Plan (ESOP)
• Professional Development & Training
• Health and Wellness Spending Account

VCGP USA is an Equal Opportunity Employer, Disability/ Veteran. Please click on the attached link to see a digital copy of the Federal, State, and Federal Contractor Posters