What are the responsibilities and job description for the Office Coordinator position at Vinci Compass?
Overview
Vinci Compass is seeking a proactive and highly organized Office Operations Coordinator based in Miami to support the day-to-day operations of our offices. This role is responsible for ensuring a seamless employee experience while coordinating travel, expense reimbursement processes, corporate events, vendor relationships, and office-related activities. The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
· Support day-to-day office operations and workplace services across company offices.
· Coordinate domestic and international travel arrangements for employees and visitors.
· Manage employee expense reimbursement processes and assist with travel-related expenses.
· Plan and execute internal meetings, employee events, conferences, and client-facing events across the United States.
· Coordinate office vendors, building management, and workplace service providers.
· Support onboarding logistics, including office access, workspace setup, and employee resources.
· Assist with invoice processing, expense tracking, and administrative projects.
· Identify opportunities to improve office processes and enhance employee experience.
Qualifications
· Bachelor's degree required.
· Experience in office operations, administration, workplace services, event planning, hospitality, executive support, or a related field.
· Strong organizational, communication, and multitasking skills.
· Ability to work independently and manage multiple priorities in a fast-paced environment.
· Proficiency with Microsoft Office applications.
· Previous experience in financial services is a plus.
· Bilingual in English and Spanish or Portuguese preferred.