Volunteer Director

VOLUNTEER DIRECTOR

Summary of Job Responsibilities:  Responsible for management of RSVP volunteer program.  Provides leadership and expertise within Generations in regard to volunteer management and its role in achieving the stated mission.  Works with others at Generations to ensure grant requirements fulfilled.

Essential Duties and Responsibilities include the following: (Other duties may be assigned.)

Program Responsibilities:

•      Writes and submits grants that will support the stated mission of Generations’ volunteer projects with input from the Director of Planning & Community Development and the Fiscal Director

•      Manages and assists with annual fundraising projects that support the RSVP program.

•      Enhance the RSVP project effort through active involvement with community organizations, other national service programs and other senior and volunteer programs.

•      Responsible for submitting required reports in a timely manner.

•      Manages programs/priorities of the RSVP grant, which currently include finding volunteers for the following activities which include but are not limited to Evidence-based programming (Matter of Balance and Chronic Disease Self-Management Programs), Distribution of Health Information (Senior/health Fairs, not-for-profits, Disability awareness), Food Pantry support (emergency food distribution-Senior Farmers Market Vouchers, SNAP, etc.), Intergenerational activities (Kids Read, Vision Screening, Jump Start, Little Elves Workshop), Tax Preparation for the Elderly, Dementia Support Programs, Ombudsman and Companionship (AngelWorx).  Also, oversee other programs that have currently been requested through the community (including Love A Bear, Expired Drug Toss, Disaster Preparedness workshops, CISMA) and volunteer stations, though not specific to the RSVP grant’s priority list.

•      Ensures RSVP has an active, representative Advisory group to give input on RSVP operations representing the focus areas.

•      Attends Master Training for Evidenced-based programs to be able to train and monitor volunteers.

•      Ensures Volunteer stations and supervision of volunteers are program compliant.

•       Assists Generations with other volunteer programs and initiatives.

•      Promotes the RSVP program through social media, Generations’ communication coordinator, an RSVP newsletter and other methods which can make the desired impact for the program.

Leadership Duties:

•      Administers the day-to-day operations of the program.

•      Develops and manages new volunteer programs as dictated by the RSVP grant and supports other volunteer initiatives for older adults through referral to AngelWorx or other organizations needing volunteers.

•      Collaborates with Director of Planning & Community Development to develop the grant budget, apply for additional funds and ensure data is collected and funds allocated per the grant requirements.

•      Recruits, does appropriate background checks, provides orientation, places, arranges assignments and helps evaluate RSVP volunteers.

•      Submits monthly output reports to the Director of Planning & Community Development.  These reports incorporate performance measurement outputs and outcomes aligned with the RSVP grant.

•      Develops, obtains memorandum of understandings and maintains volunteer stations.

•       Attends monthly staff meetings with other RSVP staff and Healthy Aging staff to share upcoming program information, give input and support to other Generations’ priorities as needed.

•      Collects information for Americorps Seniors reporting requirements and submits to Director of Planning & Community Development timely (per RSVP Operations handbook and Americorps direction).

•       Keeps RSVP advisory council members informed and solicits their advice on matters affecting project operations.

•       Provides information and support to RSVP volunteers.

•       Assesses appropriateness and performance of volunteer stations.

•       Attends RSVP cluster and Indiana state RSVP meetings, and training conferences conducted or authorized by CNCS.  Communicates relevant information to Generations’ leadership through the Director of Planning & Community Development.

•      Prepares semi-annual and annual reports for both Americorps and Generations.  Also completes other volunteer related reports.

•      Ensures Volunteer reporter is up-to-date with current volunteers, stations and activities.

Agency Responsibilities:

•           Abide by Generations’ mission and core values and Generations’ Code of Ethics.

•           Assist with agency sustainability by assisting with fund-raising and/or grant opportunities.

•           Assist with training and orientation of agency staff and volunteer(s).

•           Introduces or develops new ideas and processes to improve performance and               productivity of Generations’ mission and core values.

•           Potentially work during non-business hours, weather closure days or a Vincennes           University Holiday.

•         Attend meetings, in-service training and perform other duties as assigned.

•         Maintain current program and resource knowledge.

Qualification Requirements:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: 

·       Bachelor’s degree or experience in related field preferred. 

·       Working background with seniors and/or volunteerism preferred.

Language Skills: 

·       Ability to read, analyze and interpret complex documents. 

·       Ability to respond effectively to sensitive inquiries or complaints.   

·       Ability to write speeches and articles and speak to the public, civic organizations, boards of directors, etc.  Ability to collect data, formulate working plans for grant writing.

Mathematical Skills:

·       Ability to calculate figures and amounts such as interest and percentages. 

·       Ability to apply concepts of basic algebra and geometry to reports such as fiscal status and program expectations.

Reasoning Skills: 

·       Ability to define problems, collect data, establish facts, and draw valid conclusions. 

·       Ability to interpret a variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Interpersonal Skills: 

·       Ability to interact with co-workers, vendors, VU administration and staff offices, general public, community leaders, state staff and clients. 

·       Ability to maintain personal composure and handle office or client situations.

Miscellaneous:  

·       Strong management, administrative, communication, planning and organizing skills required.

·       Ability to use computers, do data entry and have moderate knowledge of word processing and spreadsheet programs.   

·       Knowledge of volunteer reporter and PowerPoint preferred.   

Physical Demands:  

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear and taste or smell. The employee frequently is required to sit for 1-2 hour periods of time; use hands and/or fingers to feel or handle tools, objects and controls; and be able to reach with hands and arms.

• The employee must occasionally lift and/or move up to 40 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.   The RSVP Director is required to reside within the Generations’ service area or have strong community involvement.

Community Involvement:  All employees are encouraged to be active in their community.  Some employees may be asked to represent the agency at United Way, University meetings or any other meetings as assigned or pertain to the agency.  Employee shall notify the supervisor of any potential conflict of interest.

Policy Formulation: Provide leadership and direction to identify and plan for the Community Programs area and agency, including formulation of policy.

Policy Interpretation:  This position interprets policies of Generations and Vincennes University to the agency personnel and the general public.

Vincennes University is an Equal Opportunity Employer.