Technical Services Coordinator - Professional Staff PS -8-75

The Technical Services Coordinator is a full-time, 12-month professional staff position with benefits. This position reports directly to the Director of Library Services. The Technical Services Coordinator is responsible for overseeing and actively participating in technical services operations, including cataloging, and campus archives.

This position also contributes to library programming and student engagement by supporting academic needs through outreach, programming, reference services, and other library-related activities as required.

Duties/Responsibilities: 

• Work with archival materials for the university’s historical library, including digitization and uploading materials to Omeka with appropriate metadata.

• Train and support full-time Technical Services Assistants

• Train part-time staff on Lewis projects as assigned.

• Classify and catalog print and electronic materials added to the collection using OCLC WorldShare Management Services (WMS).

• Apply efficient cataloging procedures using LCSH, AACR2, DDC, RDA, XML, and OCLC bibliographic and authority records to improve operations and service delivery.

• Hire, supervise, and assign projects and work responsibilities to student employees.

• Provide reference services to the Vincennes University community in person, online, and by phone using all available library resources.

• Create and maintain online content for the library website and newsletters.

• Collaborate with library colleagues to develop programming, including displays, interactive activities, and events.

• Develop and maintain partnerships within the university and the surrounding community and participate in outreach activities.

• Communicate with internal and external constituents regarding programming, reference requests, archival accessioning, and other library-related matters.

• Represent the library at campus and community functions, including programming and student engagement activities.

• Prepare and process incoming and outgoing materials, including books, media, and other library items.

• Collect, analyze, and prepare assessment data for library operations.

• Participate in university, division, and departmental committees as appropriate.

• Work evenings and weekends as needed to support library operations, programming, or during staff shortages.

• Perform other duties as assigned.
  

Requirements:

• Ability to understand and apply basic cataloging principles.

• Experience working with historical materials, including cataloging, digitization, and preservation.

• Strong organizational and time-management skills.

• Working knowledge of OCLC WorldShare Management Services (WMS).

• Ability to supervise and mentor student employees.

• Capacity to lead programs and activities.

• Ability to manage multiple responsibilities and adapt to changing priorities.

• A bachelor’s degree is preferred.

The successful candidate will have experience working in a library setting; strong oral and written communication skills; and the ability to work effectively with students and staff from diverse backgrounds. The candidate must be able to respond to and resolve library issues professionally, collaborate in a team-oriented environment with library staff and campus departments, demonstrate initiative and innovative programming ideas, manage multiple priorities with attention to detail, and provide excellent customer service.

Preferred working knowledge of Windows-based systems and applications, including Microsoft Office, Google Workspace, OCLC library software, and the WorldShare Management System (WMS) with cataloging, acquisitions, and circulation modules. Software systems are updated frequently and require ongoing retraining.

Vincennes University (VU) is a premier learning institution widely recognized for its leadership in innovation and the delivery of successful educational experiences. VU develops people and enhances communities through accessible, high-quality academic programs, strategic partnerships, and active engagement.