Assistant Registrar - Professional Staff PS -12-75

Assistant Registrar – Student Data Analyst

Registrar’s Office/Student Records Office

JOB TITLE: Assistant Registrar – Student Data Analyst

FLSA STATUS: Exempt

REPORTS TO: Registrar

DEPARTMENT(S): Registrar’s Office/Student Records Office

DIVISION/AREA: Curriculum & Instruction

Vincennes University is seeking a detail-oriented and analytical professional to serve as the Assistant Registrar – Student Data Analyst. This role plays a critical part in supporting the Registrar’s Office through the management, integrity, and analysis of student academic data.

The successful candidate will coordinate technical operations, ensure compliance with academic record standards, and provide data-driven support for institutional decision-making. This position also serves as a key liaison between the Registrar’s Office, Admissions, and IT to support system functionality and continuous improvement.

Key Responsibilities

• • Coordinate technical operations and data processes within the Registrar’s Office to ensure accuracy, security, and compliance of student records.

• • Provide functional support for the student information systems, including reporting, data integration, testing, and process improvement

• • Serve as a liaison with Admissions, IT, and other departments to troubleshoot issues and support system enhancements.

• • Monitor and maintain nightly processes, resolving errors and ensuring successful completion.

• • Supervise and support office staff, including training and process guidance.

• • Develop and implement training for systems and data processes.

• • Run end-of-term processes and generate institutional reports (e.g., enrollment, graduation, National Student Clearinghouse)

• • Assist faculty, advisors, and academic leadership with registration, grading, and academic record inquiries.

• • Support core Registrar functions including transcripts, enrollment verification, degree certification, and academic records maintenance.

• • Ensure compliance with FERPA and institutional policies.

• • Assist in resolving student record issues and co-manage office operations as needed.

Required Qualifications

• • Bachelor’s degree or equivalent combination of education and experience.

• • Demonstrated supervisory or team leadership experience.

• • Strong analytical, organizational, and problem-solving skills.

• • Ability to work independently and make sound decisions in complex situations.

• • Strong communication and interpersonal skills.

• Strong computer skills required; experience with the Google platform preferred, along with the ability to learn University systems.

• • Commitment to confidentiality and data integrity.

Preferred Qualifications

• • Experience in a Registrar’s Office or student records environment.

• • Knowledge of student information systems (preferably Banner).

• • Experience with data integration across systems (e.g., Slate, Banner).

• • Familiarity with compliance reporting and accreditation standards.

• • Experience with tools such as BDMS, Parchment, and National Student Clearinghouse.

Work Environment

This position is based on the Vincennes campus and may require occasional evening or weekend work. The role involves standard office activities, including extended periods of sitting or standing and occasional lifting.

Interested applicants should submit a Vincennes University application, cover letter, resume/cv, and full contact information for three professional references.

Vincennes University (VU) is a premier learning institution widely recognized for its leadership in innovation and the delivery of successful educational experiences. VU develops people and enhances communities through accessible, high-quality academic programs, strategic partnerships, and active engagement.

Vincennes University is an accredited, equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age, or veteran status. As required by Title IX of the Education Amendments of 1972 Vincennes University does not discriminate on the basis of sex, including sexual harassment, in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.