What are the responsibilities and job description for the Office Manager & Employee Experience- (NYC, In-Office Daily) position at Vim?
About Vim
Vim is a B2B Startup company in the health tech space. We build infrastructure that helps teams ship and operate apps and integrations inside complex, real-world enterprise environments. We are live at scale, with enterprise customers building on our platform, and a team that ships consistently.
The Problem You’ll Solve
We need someone to own the day-to-day NYC office experience and make it a place people want to come to every day. This role blends office operations with employee experience: you’ll keep the basics running smoothly and create recurring moments that build connection, energy, and culture.
What You’ll Do
Employee Experience
You’ll shape how it feels to work in the NYC office every day. The impact is immediate and visible: smoother days, fewer friction points, and a team that feels more connected through great onsite experiences. (edited)
Vim is a B2B Startup company in the health tech space. We build infrastructure that helps teams ship and operate apps and integrations inside complex, real-world enterprise environments. We are live at scale, with enterprise customers building on our platform, and a team that ships consistently.
The Problem You’ll Solve
We need someone to own the day-to-day NYC office experience and make it a place people want to come to every day. This role blends office operations with employee experience: you’ll keep the basics running smoothly and create recurring moments that build connection, energy, and culture.
What You’ll Do
Employee Experience
- Own the employee experience in the NYC office, creating a consistent rhythm of team moments.
- Plan and execute creative happy hours, team gatherings, and seasonal events that people actually enjoy (not checkbox events).
- Own special occasions end-to-end: holidays, team milestones, launches/wins, welcomes, and farewells.
- Build simple “office rituals” that scale (weekly moments, monthly themes, lightweight traditions).
- Increase connection across teams, especially for new hires though a seamless onboarding process.
- Gather feedback and iterate: track attendance and sentiment, learn what works, and refresh ideas to avoid repetition.
- Run the NYC office day-to-day, and be onsite every workday.
- Manage vendors and services (cleaning, snacks, catering, repairs, building management), including quality control and renewals.
- Own purchasing and inventory (kitchen, supplies, basic equipment), keeping spend reasonable and the office stocked.
- Handle office logistics for onsite meetings and visitors.
- Create lightweight systems for requests and issues so nothing gets dropped.
- Support basic admin operations: invoices, receipts, shipping, and coordinating with internal stakeholders when needed.
- Assistance to the CEO In scheduling and travel.
- Jump on problems fast: when something breaks, you own the fix and keep people updated.
- The office runs smoothly with minimal noise and escalation.
- People show up because the space is functional and the vibe is good.
- Happy hours and gatherings are well-run, on time, and feel thoughtful and creative.
- New hires feel welcomed and connected quickly.
- Vendors are reliable and costs are controlled.
- You have 2 years in office management, workplace operations, or employee experience (or a similar role with real ownership).
- You speak native Hebrew
- You are able and willing to come to the office 5 days a week
- You are highly organized, but also creative and excited to run team moments.
- You can manage vendors confidently and follow through without reminders.
- You have good taste and can create experiences that feel fun and current.
- You’re comfortable being hands-on, including last-minute fixes.
- You’re looking for a role that is mostly strategy and planning, with minimal execution.
- You don’t enjoy events, hosting, or creating social moments.
- You prefer a predictable day with few interruptions.
- Location: New York City (in-office every day)
- Reports to: VP People
- Salary: 73-80K
You’ll shape how it feels to work in the NYC office every day. The impact is immediate and visible: smoother days, fewer friction points, and a team that feels more connected through great onsite experiences. (edited)