What are the responsibilities and job description for the Production Administrative Coordinator (Bilingual - English/Spanish) position at VIM Enterprises Inc?
About the Role
We’re looking for a detail-oriented and bilingual (English/Spanish) Production Coordinator to support the efficiency and organization of our production operations. In this role, you’ll handle a variety of administrative, scheduling, and coordination tasks that keep our facility running smoothly. The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment where clear communication and teamwork are essential.
Key Responsibilities
- Support daily production operations by managing administrative and coordination tasks.
- Procure supplies and run errands within a 30-mile radius of the plant.
- Review forklift checklists, create work orders, and track maintenance and safety issues.
- Verify invoices, packing slips, and expenses; resolve discrepancies promptly.
- Manage and distribute PPE supplies to staff.
- Assist with creating and updating warehouse SOPs and work schedules.
- Coordinate on-site training and develop presentations for warehouse staff.
- Monitor production reports and equipment usage; recommend efficiency improvements.
- Serve as a communication hub between production, warehouse, drivers, and management.
- Track and manage trailer movement using yard management software; conduct yard checks.
- Perform real-time data entry using handheld devices or tablets.
- Support a safe work environment through inspections, compliance checks, and safety promotion.
- Complete other duties as assigned.
Qualifications
- High School diploma or equivalent required; additional education in administration or related fields preferred.
- Bilingual proficiency in English and Spanish (written and verbal).
- Authorized to work in the United States.
- Reliable vehicle and clean driving record.
- Prior experience in production, warehouse, or manufacturing preferred.
- Strong organizational, problem-solving, and multitasking skills.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and collaboratively in a fast-paced setting.
- Commitment to safety and compliance with state/federal regulations.
Work Environment
- Warehouse and outdoor settings with exposure to varying weather conditions and temperatures.
- Interaction with moving vehicles, machinery, and allergen products.
- Mileage reimbursement provided for work-related travel (per IRS mileage rates).
Benefits
- Medical Insurance: Blue Cross Blue Shield PPO plan.
- Dental & Vision Insurance: Affordable coverage through Mutual of Omaha.
- Flexible Spending Account (FSA): Pre-tax savings for eligible medical expenses.
- Paid Time Off: Accrues to 3 weeks annually, plus 8 paid holidays.
- Disability Insurance: Short- & long-term coverage through Mutual of Omaha.
- Life & AD&D Insurance: Company-paid coverage, with voluntary options for employees and dependents.
- 401(k) Safe Harbor: 3% company contribution after 6 months, regardless of participation.
Join Our Team if you’re a proactive, bilingual professional who enjoys bringing order and efficiency to a fast-moving environment, we’d love to hear from you. Apply today and become a key part of the VIM Team!
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