What are the responsibilities and job description for the Executive Legal Assistant position at Villatoro Executive Search?
Our client, a well-established plaintiffs’ law firm is seeking an experienced Legal Executive Assistant to support partners and other senior attorneys in its Wilmington office. This is a fully in-office position offering strong benefits, paid time off, annual performance-based raises and bonuses, and the opportunity to take on additional office management responsibilities over time.
The ideal candidate has supported senior attorneys at a Delaware or Philadelphia law firm and is comfortable managing multiple priorities in a fast-paced legal environment.
Responsibilities
- Manage attorney calendars, meetings, travel, time entry, and expenses
- Handle confidential emails and calls involving clients, courts, and professional contacts
- Maintain organized client files and assist with deadline-driven projects
- Anticipate scheduling conflicts and help attorneys manage competing priorities
- Support office onboarding, facilities, attorney registrations, CLE requirements, and other administrative needs
Qualifications
- 3 years of Executive Assistant experience supporting partners or other senior leaders
- 3 years of law firm experience, including supporting multiple attorneys
- Experience with a Delaware or Philadelphia law firm strongly preferred
- Litigation experience preferred; securities or class action experience is a plus
- Strong Microsoft Word, Outlook, and Excel skills
- Excellent communication, organization, judgment, and attention to detail
- Professional, proactive, reliable, and able to maintain strict confidentiality
Hours are generally 9:30 a.m. to 5:30 p.m., with flexibility for overtime when needed. This is a non-exempt position and requires five days per week in the Wilmington office.
The firm offers a full range of benefits, paid time off, annual performance-based raises and bonuses, and long-term growth opportunities.
Salary : $80,000 - $100,000