What are the responsibilities and job description for the Office Administrator/HR Support position at Village Youth & Family Service?
Village Behavioral Health (VBH) is a licensed behavioral health organization providing residential facilities and crisis services. Our mission is rooted in the belief that "it takes a village"to foster healing, stability, and recovery. We are dedicated to delivering high-quality, person-centered, trauma-informed care to individuals experiencing behavioral health crises throughout Virginia.
We are seeking a highly organized & detail-driven Office Administrator/HR Support to facilitate office operations and provide day-to-day support to our Human Resources department. If you thrive in a fast-paced environment, love keeping things organized, and want a role where your work truly matters - we are looking for you!
The Office Administrator works on-site Monday-Friday during general office hours.
Hourly Pay: $23-$27 per hour (DOE)
Primary Responsibilities:
- Serve as initial point of contact to VBH's visitors, vendors, and local behavioral health professionals.
- Manage general office operations, including but not limited to: shared inboxes, scheduling, calendar management, and inventory/supply management.
- Process incoming/outgoing time-sensitive mail and licensing documents.
- Facilitate AP functions, including but not limited to: processing invoices for payment upon approval from COO, vendor relations, AP reconciliation, records management, and budget management.
- Partner with Logistics Manager for facilitate maintenance and inventory requests.
- Support daily HR functions including customer service, personnel file management, coordination of licensing & training schedules, onboarding/offboarding, and ad hoc projects.
- Provide administrative support to organization's leaders on departmental initiatives and special projects - including auditing & compliance.
- Identify areas of opportunity in daily office processes and implement strategies to optimize a smooth-running office environment.
Required Qualifications:
- High School Diploma or higher education
- 5 years of experience in fast-paced office administration, HR support, or similar environment
- 2 years of experience supporting AP operations
- Expert knowledge of MS Office 365 (Word & Excel) and computer functions
- Effective written & verbal communication skills
- Valid Driver's License & reliable transportation
- Ability to manage government regulated affairs with tight deadlines and confidentiality
- Highly detailed and organized with the ability to work independently
- Familiarity of HRIS platforms
Preferred Qualifications:
- Associate's or Bachelor's degree in Business Administration, Accounting, Healthcare Management or relevant field (experience acceptable in lieu of education)
- Previous experience in behavioral health or human services industry
- Experience supporting government regulated business functions
- Familiar with modern AI tools
VBH offers all full-time employees the opportunity to enroll in our comprehensive benefits plan (including medical, dental, and vision coverage, 401k, and life insurance), in addition to guaranteed PTO, paid holidays, bereavement, and professional development assistance upon completion of a 90-day probationary period.
Village Behavioral Health is an equal opportunity employer.
Salary : $23 - $27