What are the responsibilities and job description for the Administrative Clerk position at Village of Minooka?
JOB DUTY SUMMARY
This position is a highly responsible clerical position involving office support work for all Village departments. The position assumes an important role in projecting a positive image of Village government and must manage and direct a variety of internal and external personalities and audiences. Diplomacy and confidentiality are required.
ESSENTIAL JOB FUNCTIONS
A. Provides customer service to Village residents and visitors by answering general questions, taking utility payments, selling garbage and yard waste stickers, processing other Village cash receipts, etc.
B. Post payments received in cash receipting, including utility bills, business registration payments, etc.
C. Perform secretarial and clerical office functions which include answering incoming phone calls, processing and distributing Village mail, filing, faxing, photocopying, scanning and ordering of office supplies.
D. Arrange office events for the Village.
E. Manage and update all Village calendars and flyers for community events.
F. Schedule events for the Village community room, conference room and board room.
G. Schedule and maintain reservations and information for seasonal Community events, including pavilion rentals, garage sales, etc.
H. Assist other departments with the processing of utility bills, accounts receivable invoices, building permits, business registrations, website updates etc.
I. Assist with maintaining general office appearance.
J. Serve as Deputy Clerk as needed. Act as Deputy Clerk at monthly Planning & Zoning meetings, cover other meetings for Village Clerk as needed.
K. Assist with Village record retention and disposal
L. Assist with coordination of Village’s Summer Internship Program
M. Manage Village’s mass notification system
N. Backup FOIA Officer
O. Knowledge of PC functions and programs such as Word, Excel, Power Point, Outlook, etc.
P. Assist colleagues and proactively seeking additional work.
Q. Perform other duties as assigned
Job Type: Full-time
Pay: $52,000.00 - $57,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Are you available for One Monthly Meeting at night?
Education:
- High school or equivalent (Required)
Work Location: In person
Salary : $52,000 - $57,000