What are the responsibilities and job description for the Village Secretary / Deputy Clerk position at Village of Calumet?
Village Secretary / Deputy Clerk (Part-Time)
Position Type: Part-Time, Non-Exempt
Hours: 12-15 hours per week
Schedule: Thursday 8am – 4pm, Friday 8am-12pm two evening meetings/month
Pay Range: Hourly, $16.50 - $19.50, depending on experience
Reports To: Village Manager
Position Summary
The Village of Calumet is seeking a highly professional, detail-oriented Village Secretary / Deputy Clerk to support day-to-day municipal operations and serve as a key point of contact for residents, elected officials, and community partners. This position plays a critical administrative role in the Village office and requires discretion, sound judgment, and strong organizational skills.
The Village Secretary / Deputy Clerk serves as the primary Accounts Payable Manager while also assisting with statutory clerk duties, working with the Historic District Commission and Planning Commission and handling front-office operations.
Essential Duties and Responsibilities
Administrative & Front Office
- Serve as the first point of contact for residents, council members, business owners, and community stakeholders, both in person and by phone/email
- Maintain a professional, welcoming, and confidential office environment
- Manage scheduling, correspondence, records, and general office operations
Deputy Clerk Functions
- Assist with meeting preparation, agendas, packets, minutes, and records retention
- Post meeting agendas and minutes in accordance with the Open Meetings Act
Accounts Payable & Financial Support
- Serve as Accounts Payable Manager
- Maintain accurate financial records and support audits and reporting as needed
- Ensure compliance with Village policies and internal controls
Required Knowledge, Skills, and Abilities
- High level of professionalism, discretion, and ethical conduct
- Strong attention to detail and organizational skills
- Ability to manage multiple responsibilities and deadlines simultaneously
- Excellent written and verbal communication skills
- Proficiency with office software, financial systems, and records management tools
- Ability to work independently while supporting a collaborative team environment
Minimum Qualifications
- High school diploma or equivalent required; additional education in public administration, accounting, or a related field preferred
- Prior experience in municipal or non-profit administration, accounting/accounts payable, office management or working with boards strongly preferred
How to Apply
Interested candidates should submit a cover letter and resume to:
Megan Haselden, manager@villageofcalumet.com
**Village of Calumet is an Equal Opportunity Employer.**
Job Type: Part-time
Pay: $16.50 - $19.50 per hour
Benefits:
- Paid time off
Ability to Relocate:
- Calumet, MI 49913: Relocate before starting work (Required)
Work Location: In person
Salary : $17 - $20