Administrative Assistant to the Head of School

Village Montessori Preschool – Killian Campus | Miami, FL

Village Montessori is seeking a highly organized, dependable, and proactive Administrative Assistant to the Head of School for our Killian Campus.

We are a close-knit Montessori school serving approximately 70 children. This is a hands-on administrative position with many different responsibilities rather than a high volume of any one task. We are looking for someone who enjoys variety, keeps track of the details, follows through, and is comfortable shifting priorities as the needs of the school day change.

The position supports the Head of School and the daily administration of the campus. Responsibilities include maintaining the school and Head of School calendars; organizing student and employee records; helping maintain DCF compliance for student, employee, and facility requirements; assisting with enrollment and admissions; preparing communications and documents; and handling basic financial tasks including invoicing, accounts payable, and recordkeeping.

An important part of this position is also helping promote Village Montessori. The Administrative Assistant will regularly take photos and short videos of classroom activities and school events and help prepare and post content for our social media platforms. You should be comfortable using a smartphone to capture the everyday moments that show families what Montessori education looks like at Village.

Because we are a school community, this is not strictly a desk job. There will be times when you may be asked to step into a classroom to support our teachers and children or help with other needs around the campus.

We Are Looking for Someone Who

• Is highly organized, dependable, and detail-oriented.
• Takes initiative and follows through without constant direction.
• Is comfortable managing many small tasks and changing priorities.
• Communicates professionally with families, staff, and visitors.
• Is comfortable with invoicing, accounts payable, spreadsheets, and basic financial recordkeeping.
• Is proficient in Excel, Word, Google Workspace, and general office technology.
• Is comfortable taking photos, short videos, and assisting with social media.
• Understands the importance of confidentiality.
• Enjoys working around children and is willing to support the classroom when needed.
• Remains calm, flexible, and solution-oriented during a busy school day.
• Has an interest in Montessori education or early childhood education.

Previous administrative, school, or office experience is preferred. Experience with DCF licensing requirements is a plus, but we are willing to train the right person.

About Village Montessori

Village Montessori has been serving Miami families since 2008, providing an authentic Montessori education in a secure, joyful, bilingual environment. We are looking for someone who wants to become an important part of our school team and contribute to the daily life of our community.

To apply, please submit your resume and a brief cover letter telling us about your experience and why you believe you would be a good fit for Village Montessori.

Village Montessori - Killian