Administrative Inventory Control

This position will aid in keeping track of the goods and supplies in our maintenance department. Their duties include bar coding all existing parts and entering them into the maintenance CMMS system. As well as counting the number of available parts and placing orders for more inventory according to demand.

Primary Responsibilities:

• Barcoding, tracking and entering all maintenance spare parts into CMMS system.
• Ordering inventory from vendors and suppliers and securing shipment arrival times
• Managing inventory by stocking and cataloging products according to assets.
• Performing quality checks on stored inventory and discarding inventory that does not meet the company’s standards
• Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
• Reporting discrepancies in inventory that indicate theft, such as too little inventory at last count
• Train as an alternate MRO buyer to backfill in instances of PTO or absences. Learn the current systems in place create requisitions and purchase orders.
• Work in conjunction with the MRO buyer to be certain departmental needs are met while maintaining adequate inventory levels for spare parts.
• Obtaining estimates and price details from different vendors to compare costs to get the best pricing available for inventory replenishment.
• Establishing minimum and maximum quantities of maintenance inventory levels to prevent downtime on the equipment due to parts shortages.
• Initiates and follows up on all part orders working directly with maintenance management team, vendors, and researching potential vendors for all tools, equipment, and parts suitable to the industrial environment
• Scheduling purchases and deliveries, continuously following up on all orders by ensuring all receipts are entered into various enterprise resource planning systems while maintaining the integrity and accuracy of the data
• Research incoming shipments delivered without purchase order numbers and contacts the appropriate people to have the purchase order identified for receipt of goods; ensures paperwork is filed, scanned and emailed in a timely manner to vendors and internal contacts

Requirements

• Proven experience in parts management or a related field.
• Familiarity with order management systems and data entry processes.
• Excellent customer service skills with the ability to communicate effectively with suppliers.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Strong organizational skills and attention to detail are essential for success in this role.