Contracts Manager

Description

Who We Are
Vigor, a Titan Company, is a values-driven, diversified industrial business operating in six locations with approximately 1,800 people in Oregon, Washington and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding, ship repair and handling important, complex projects in support of energy generation, our nation’s infrastructure and national defense.

With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good – environmentally, in the lives of our employees and in the community. We have built a positive culture that honors the work we do, the workers who do it, and the world we live in.

Salary: $95,000 - 105,000

POSITION SUMMARY:
This position provides management support on contract matters related to Ship Repair. Responsibilities include reviewing and understanding specific contract requirements for projects and supporting Project Management in meeting timely adherence to those requirements. Specific management tasks would include but not limited to: contract submittals and deliverables, billings and collections, contract notices, change order management support, contract dispute resolution, letter writing and subcontract/vendor management. This position requires an individual who has experience in contract review and interpretation including government contracting, good written and verbal communication skills, a general technical understanding of structural and machinery equipment.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.

• Responsible for supporting Project Managers on a variety of contract and administrative related functions
• Assists with subcontractor and vendor selection and contract management
• Manages document control and security requirements on assigned projects
• Manages licenses and certifications
• Provide guidance on contract matters to project managers
• Audit ongoing projects for contract compliance.
• Audit subcontractor and vendor purchase orders/contracts.
• Oversee the invoicing and project close-out processes.
• Responsible for reviewing and editing the processes and procedures for compliance with all document control procedures and contract requirements.
• Manages formal correspondence with customers, subcontractors and vendors.

JOB SCOPE:
This job is performed with considerable flexibility for initiating improvements and exercising independent decision making within the assigned work area. The position is expected to adhere to established procedures as they may be required by law and/or company policy. Independent judgment is used in scheduling and accomplishing work, analyzing alternatives and maintaining recordkeeping systems. The work is performed with limited supervision and necessitates the coordination of priorities and schedules of a number of other employees and/or co-workers.

INTERPERSONAL CONTACTS:
The position is expected to interact with employees at all levels throughout the company as well as with customers, the public and others encountered in the course of the work.

KNOWLEDGE SKILLS AND ABILITIES:

• Knowledge of government acquisition regulations and contracts including FAR/DFAR.
• Experienced with fixed price commercial and government fixed price contracts.
• Must be able to read and comprehend ship repair work specifications, blueprints and contracts.
• Excellent negotiation and dispute resolution skills
• Experience working with documentation deliverables, specifically writing, reviewing, finalizing and submitting monthly reports to be compliant with all existing contracts. In addition, must be comfortable coordinating other department heads within the division to obtain information needed to finalize deliverables as requested, and/or required by the contract.
• Excellent interpersonal and communication skills, both oral and written for constant interaction with all departments and employee levels and outside customers.
• Must have ability to use PC and software applications such as MS Office and data base programs.
• Ability to exercise sound judgment, work well independently, prioritize duties and follow through tasks to completion.
• Must be able to handle competing priorities and deadlines effectively and respond well to last minute, high priority, and time sensitive projects.
• Possess the ability to quickly learn processes, procedures and applications utilized in performing the job responsibilities.
• Duties require an individual who is a self-starter, attention to detail, excellent written and verbal communications skills and proficiency in word, excel and power point.

EDUCATION AND/OR EXPERIENCE:
A Bachelor’s Degree is preferred along with NCMA certification. Minimum of two years of progressive responsibility with quantifiable results in government/commercial contract management.

CERTIFICATES, LICENSES AND REGISTRATIONS: None required.

PHYSICAL DEMANDS:
Work is conducted in a dynamic, fast-paced office setting. There may be times where the individual will be in production areas in manufacturing environments inside and outside. The incumbent must be able to walk to and from job sites. Also, the person may be required to work more than 8-hour shifts and weekend work. There will be the need to travel up to 20% of the time out-of-town (including air travel) with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:
While in production areas, the individual will be exposed to all weather conditions, noise, dusts and odors. Safety protocols must be adhered to based on the work environments entered. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth: We seek the truth, and we speak the truth
Responsibility: We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love: We care about the people we work with, and the world we live in
At Vigor, our unions offer a generous benefits package that may include:
Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department.

This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status.
Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.