Theater and Events Coordinator

Viewpoint School is an independent, coeducational, college preparatory day school serving 1,200 students in grades TK-12. Viewpoint is located in the Santa Monica Mountains of Los Angeles County on a 40-acre campus in Calabasas, close to the countless urban and recreational destinations Los Angeles has to offer.

Viewpoint School prioritizes the quality of the student experience within a context of achievement, and encourages broad student participation in academic and co-curricular opportunities. The school community is unified by a shared set of values and seeks always to strengthen its culture of learning, purpose, caring, and challenge. Viewpoint asks teachers to create relational classroom climates conducive to collaboration, creativity, and application. Employees are part of a dynamic community of bright, engaged students and colleagues. Balancing academic achievement with student wellness is also a priority for the School.

We are honored to have been named 2022, 2023, 2024, and 2025 Best Place to Work in SoCal by Best Companies Group. Our talented staff are the ones that made this happen and make this a great place to work every day. What makes this news even better? We're hiring!

Viewpoint School is currently seeking a Theater and Events Coordinator. The Theater and Events Coordinator provides hands-on support for the Theater and Events Planning Departments. Works with Operational Services team to provide coordination, purchasing, set up/clean-up of school assemblies, performances, and events. Provide Operational Services representation at Viewpoint School after hour events, assuring that the school community’s needs and expectations for events and assemblies are met. Responsible for maintaining, stocking, and purchase/selling of Viewpoint Spirit Wear and the online website. Regular workday is from 7 a.m. – 3:30 p.m. but must have a flexible schedule to work nights and weekends.

Primary Functions:

• Coordinates all Primary and Lower School assemblies and performances. This includes coordination with Divisional Leaders, Music Department Faculty, and the Operations Team in multiple venues across the campus. Responsibilities include coordination, setting up each assembly, working with students and teachers during the performances, assisting with microphones, and assembly clean-up
• Serves as a House Manager for Primary and Lower School assemblies and performances
• Primary point person for all Primary and Lower School activities. Plans, coordinates, and works campus meetings and other events, which include communications with faculty, staff, and parents, ordering food, gathering supplies, setting up, and cleaning up at event end
• Serves as Operational Services liaison for some after hour and weekend events, providing hands on oversight and labor for the event set-up, working the event, and the event clean up
• Working with the Theater Operations Manager, helps with the scheduling of weekly assemblies by working with music faculty and divisional directors
• Shopping for supplies (food, beverages, paper goods, etc.) for events as advised
• Generates Event Work Orders and invoices for campus activities
• Inspect all assembly and event setups on a routine basis for safety and ensure items are put away following each activity

Additional Responsibilities:

• Maintains inventory of Viewpoint logo wear (spirit wear) and school supplies, ordering new items as needed, and providing merchandise for School related functions
• Maintains and operates the Online Patriot Store, including website maintenance and processing received orders
• Responsible for the Patriot Student Store on campus, including stocking school supplies, spirit wear and updating point of sale system software
• Assisting parents in serving hot lunch when volunteers are short-staffed
• This list is representative of those duties and responsibilities that are required of this position. However, the list is not to be considered as all-inclusive. The Director of Operational Services or others may assign other duties to meet the mission requirements of the School and cooperation of all personnel is expected to carry out the mission

Experience, Knowledge, Skills, Abilities Required: 

• Ability to evaluate tasks, take initiative, and motivation to complete activities timely and accurately
• Demonstrated experience in a customer service setting, with the abilities to establish and maintain effective and professional working relationships with parents, faculty, staff, and management
• Experience in a theater coordination role with the ability to work independently in a highly organized, proactive manner
• Ability to maintain efficiency, organization, and flexibility in a fast-paced multitasked environment
• Capable of working a flexible schedule with the ability to work early mornings, nights, and weekends
• Proficient in Microsoft Word, Excel, PowerPoint, Publisher, Outlook, and the Google Suite
• Ability to lift, push, pull 25 pounds

Compensation: Anticipated compensation is $25.00 - $30.00 per hour depending on experience