Payroll Manager

Essential Duties and Responsibilities:

• Lead and manage end-to-end payroll operations for a multi-state workforce across weekly and bi-weekly pay cycles
• Supervise, mentor, and develop a payroll team, driving accountability and performance
• Ensure compliance with federal, state, and local payroll laws, including complex jurisdictions (e.g., California wage and hour regulations)
• Oversee complex payroll elements, including bonuses, commissions, and equity compensation (RSUs and stock options)
• Manage payroll tax filings, reconciliations, and regulatory compliance across all jurisdictions
• Partner with HR, Finance, and Legal to ensure accurate compensation structures, benefits deductions, and reporting
• Support and lead internal and external audits; contribute to SOX compliance and internal control frameworks (preferred)
• Oversee year-end payroll processes, including W-2s, 1099s, and related filings
• Evaluate and improve payroll systems, processes, and controls to enhance efficiency and scalability
• Ensure proper handling of multi-state taxation, including unemployment insurance, reciprocity, and local tax requirements
• Resolve complex payroll issues and employee inquiries with a high level of service
• Maintain and document payroll policies, procedures, and internal controls
• Manage relationships with payroll vendors and system providers

Qualifications:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field (or equivalent experience)
• 5 years of payroll experience, including 2 years in a leadership or supervisory role
• Proven experience managing multi-state payroll across a large, distributed workforce
• Strong knowledge of payroll tax regulations, wage and hour laws, and compliance requirements
• Experience with equity compensation, including RSUs and stock options, and related tax implications
• Experience operating in a complex, high-growth environment
• Proficiency with payroll systems (e.g., UKG)
• Strong analytical, organizational, and problem-solving skills
• High level of accuracy and attention to detail
• Excellent communication and cross-functional collaboration skills
• Ability to handle sensitive and confidential information with discretion

Preferred Qualifications:

• Experience in healthcare, particularly DME or similarly regulated environments
• Experience supporting SOX compliance and audit-intensive environments
• Deep knowledge of complex state payroll laws, especially California
• CPP (Certified Payroll Professional) certification
• Experience scaling payroll operations in a multi-state, high-growth organization

Key Competencies:

• Leadership and team development
• Compliance and risk management
• Process improvement and systems optimization
• Critical thinking and problem-solving
• Detail orientation and operational excellence

You will be expected to work during normal business hours, which are Monday through Friday, 8:00 a.m. – 5:00 p.m. Please note this job description is not designed to cover and/or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.