Operations Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Office Administrator to support our construction office operations. The ideal candidate will handle a variety of administrative and clerical tasks to ensure the efficient day-to-day operation of the office and support project teams in maintaining accurate records and communication.

Key Responsibilities:

General Office Support:

• Answer and direct phone calls, emails, and other correspondence
• Maintain office supplies and inventory
• Organize and maintain physical and digital files

Project Support:

• Assist project managers with document preparation, data entry, and scheduling
• Help maintain project documentation including contracts, change orders, RFIs, and submittals
• Coordinate with subcontractors and suppliers regarding schedules and documentation

Financial & Administrative Tasks:

• Assist with invoicing Projects and Jobs
• Help track invoices, purchase orders, and expense reports
• Support budget tracking and cost reporting

Compliance & Recordkeeping:

• Ensure proper filing of safety records, permits, and inspection reports
• Maintain up-to-date insurance certificates and licenses for subcontractors

Qualifications:

• Proven experience as an office administrator, office assistant, or relevant role
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and work independently

Working Conditions:

• Office-based
• Fast-paced environment with frequent deadlines

Pay:

• Hourly

Job Type:

• Full-time
• Non-exempt