What are the responsibilities and job description for the Victory College Office Manager position at Victory Church?
Victory College Office Manager
Position Status: Full Time
Classification: Non-Exempt
Position Status: Full Time
Classification: Non-Exempt
SUMMARY
The Victory College Administrative Assistant is a multi-tasking position involving full knowledge of all
administrative procedures at Victory Church. The Victory College Administrative Assistant is the key contact
person in the office for our school. The position will require administrative duties to include but not limited to;
management of the front desk and all incoming guests, calls, and emails, active participation in scheduling all
events, implementing and following proper office procedure, priority assessment, task coordination, calendar
management, and general office administration.
person in the office for our school. The position will require administrative duties to include but not limited to;
management of the front desk and all incoming guests, calls, and emails, active participation in scheduling all
events, implementing and following proper office procedure, priority assessment, task coordination, calendar
management, and general office administration.
DUTIES AND RESPONSIBILITIES
- Completes tasks and duties according to general office needs including but not limited to answering
- phones, greeting visitors, relaying messages, sending bulk emails on behalf of Victory College, cleaning
- and organizing, filing, supply orders, and preparing and delivering mail.
- Communicate and build trust with all Victory Church departments, employees, volunteers, outside
- churches, and those interested in the College by phone, email and all other forms of communication.
- Administer logistics for VC between staff, students, and faculty, appropriately.
- Screen and route phone, paper mail and email communications to appropriate personnel.
- Manage business supplies and files such as office supplies, classroom supplies, and student supplies.
- Occasionally support event needs that may include food service and team-building facilitation.
- Assist with data entry for accounts payable, open accounts, and credit card receipts.
- Assist with other duties and projects as assigned by the College and Executive Director.
QUALIFICATIONS
- High school diploma or GED.
- Two (2) years related experience, or equivalent combination of education and experience.
- Must be proficient with computers and administrative process management.
- The ability to work independently, identifying resources and make independent decisions.
- Strong oral and interpersonal communication skills.
- Ability to work in a team environment.
- The ability to multitask between projects and needs.
- Positive customer-oriented attitude and professional image.
- Willingness to work some weekend days and have a flexible schedule that varies by season of the year.
ESSENTIAL JOB FUNCTIONS
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job, the employee is
required to:
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job, the employee is
required to:
- Sitting, standing, bending, kneeling, squatting, crawling, stooping, walking, and the ability to lift and carry
- up to 10 pounds;
- Manual dexterity with the use of hands, fingers to feel objects, tools, and controls;
- Sighted with color, peripheral, near, and far vision;
- Hearing and speaking;
- Excellent English communication skills.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the
essential functions.
essential functions.
Ministry Requirements
- Maintains Victory protocol, policies and procedures.
- Demonstrates integrity.
- Performs and maintains tasks with an appropriate level of confidentiality.
- Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff
- members as outlined in the Honor Code and Employee Handbook.
- Fully participates in the life of the church as an active member in good standing with the Victory.
- Supports and adheres to the mission, vision, values, and philosophy of Victory.
- Submits to and supports the leadership of Victory.
- Works well as a team player with leaders, staff, and volunteers.
- Additional duties and responsibilities may be added to this job description at any time. The job description does
Employees are required to follow any other job-related instructions and to perform any other job-related
responsibilities as requested by their supervisor.
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