Executive Assistant to the Lead Pastor

Purpose of the Job:

The executive assistant to the lead pastor will handle a wide range of administrative related tasks for the lead pastor. This person must be exceedingly well-organized, flexible, and enjoy the administrative challenges of supporting a high level, executive-minded leader. Must be technologically savvy, with high capability to effectively communicate through multiple electronic platforms, as well as over the phone. The executive assistant must have the ability to interact with all levels of internal staff, congregants, visitors, and external church relationships in a fast-paced environment and remain flexible, proactive, resourceful, and efficient with a high level of professionalism and spiritual maturity. The executive assistant will also communicate regularly with the lead pastor’s wife and is responsible for the tasks below.

Experience & Knowledge Required:

• Bachelor’s degree, preferred
• Previous Executive Assistant experience
• Proficiency in Microsoft Office Suite: Using programs like Word, Excel, PowerPoint, and Outlook effectively.
• Other Software: Familiarity with other relevant software or applications used by the church. 
• Must have extremely strong administrative, organizational, coupled with advanced oral and written communication skills

Essential Functions & Responsibilities:

Lead Pastor & LP’s wife:

•       Serve as first point of contact for Lead Pastor and wife, answering phones and meeting public as needed

•       Maintain Lead Pastor and wife’s calendar, schedule meetings, conferences, retreats, travel arrangements, speaking engagements, etc.

•       Manage expense reporting for the lead pastor and wife, as well as expense reporting for executive assistant spending.

•       Keeping lead pastor and wife’s office neat, clean and stocked.

Lead Pastor:

•       Prepare correspondence and reports for Lead Pastor.

•       Maintain Lead Pastor’s files; keep office organized.

•       Provide support to Overseers, Trustees and Elders.

•       Be aware of the overall church, ministry goals and programs, and the Lead Pastor’s detailed responsibilities related to these.

•       Attend and take minutes for Direct Report meetings

•       Plan and prepare materials for staff retreats and other meetings

•       Manage all meetings and be the point person to organize all weddings and funerals while coordinating details with all parties involved.

• Communicate regularly with the lead pastor’s wife to ensure a strong family-church relationship, working together to ensure an effective, healthy, and sustainable rhythm of life and schedule.

•       Assisting with event planning:

•       From worship services to special church events, it is the EA’s job to help organize and coordinate event logistics. This can include venue arrangements, scheduling volunteers, and managing third-party church events where lead pastor is leading the event.

•       Weekend duties at Greenfield location and be present to help with lead pastor and ministry needs as they arise.

Attributes:

•       Flexibility and adaptability:  Being able to handle unexpected situations and changing priorities with grace and efficiency. 

•       Confidentiality: Maintaining discretion and handling sensitive information with utmost care and use wise judgment in written and verbal communication.

•       Problem-Solving: Thinking critically and creatively to find solutions to issues that may arise. 

•       Strong Work Ethic: Demonstrating a commitment to excellence and a willingness to go above and beyond. 

•       Conflict Resolution: Effectively addressing and resolving conflicts or misunderstandings that may arise. 

•       Interpersonal Skills: Building and maintaining positive relationships with staff, volunteers, and members of the church community. 

•       Time Management: Prioritizing tasks, setting deadlines, and allocating time effectively to meet multiple responsibilities and demands. 

•       Attention to Detail: Meticulous in ensuring accuracy and completeness in all tasks, particularly when dealing with sensitive information.

•       Project Management: Organizing and managing projects, tracking deadlines, and ensuring tasks are completed efficiently.

•       Calendar Management: Proficiently managing multiple calendars, scheduling meetings, and coordinating travel arrangements. 

•       Positive Attitude: Maintaining a positive and helpful attitude, even when faced with challenges. 

•       Embody staff cultural values.

Physical Demands:

• Sitting 
• Standing
• Walking
• Keying

Supervisory Responsibilities (if applicable): 

• None