Office Assistant/Bookkeeper (Temp PT)

Victory Accounting and Tax Service, LLC is looking for a temporary Office Assistant/Bookkeeper to support our rapidly growing office!

We greatly value each and every one of our staff members and view them as part of our family. We have a family first focus with our staff. It is our belief that when our staff are able to dedicate the necessary time to their families and personal lives, it allows them to focus and excel in the workplace. That ultimately allows our staff to go above and beyond when delivering services to our clients.

Victory Accounting provides a boutique feel to the personalized and individualized approach to accounting, bookkeeping, tax, tax compliance and planning services. We work closely with one-on-one support for our clients to provide the best quality in our services. Every Client is unique, and the services received should encompass that! Join our team and become part of a workplace culture that values not just your professional contributions, but also your personal well-being and growth.

Job Summary

Our ideal candidate will be inquisitive, ready to tackle challenges with curiosity and innovation! A self-starter who is dependable and detail-oriented looking for a long-term career opportunity in an office setting. While this position is currently being offered as a temporary fill in, for the right candidate, there is the opportunity for the position to become permanent.

Responsibilities

Office Assistant:

• Provide exceptional customer service communicating both in verbal and written form
• Answering, assisting, and directing all incoming telephone calls to appropriate parties in a professional and courteous manner
• Help promote office organization
• Ensures conference rooms and public spaces are organized and tidy
• Scanning and verifying confidential client and accountant documents in a timely process; working with a paperless filing system and maintaining confidential client information, keeping up-to-date internal office documents
• Performing related clerical work such as typing, filing, and distributing, and processing incoming and outgoing mail
• Preparing regular and certified mailings using business standard formatting
• Manage and maintain inventory of breakroom and office supplies

Bookkeeper:

• Monthly, quarterly and annual bookkeeping for clients across a wide range of industries
• General office responsibilities, communicate effectively on the telephone, in person, and in writing
• Prioritize and complete time sensitive tasks accurately and on time
• Record financial transactions accurately and efficiently in the client’s accounting software platform
• Execute applicable processes related to accounts payable, accounts receivable management, bookkeeping entries, and inventory
• Bank and credit card reconciliations
• Preparing various financial reports for clients, including reviewing for reasonableness and accuracy
• Educating and assisting clients with using applicable software programs; training on procedures for providing documents for services
• This position may require some travel between the office, bank, post office, and stores when needed.
• Participating in activities needed to support the management functions of the team
• Performing other duties as assigned

Experience

• Accounting degree or certificate preferred but not required
• Career-oriented; Growth mindset, with a willingness to learn and adapt in face-paced environment
• Minimum of 2 years of related office experience required, preferably in an executive support role;
• Minimum of 2 years of experience using QuickBooks Desktop and/or QuickBooks Online
• Understanding of double entry bookkeeping concepts, debits, credits, and balance sheet reconciliation
• Proficient in Microsoft Office, including: Outlook, Word and Excel
• Strong organizational and verbal/written communication skills
• Self-starter and proactive approach to work
• Ability to receive constructive criticism and feedback to improve processes
• Reliable and trustworthy; Maintains high level of professionalism at all times
• IT savvy and comfortable working with technology
• Public Accounting Office setting experience helpful but not required

Job Types: Part-time, Temporary

Pay: From $20.00 per hour

Experience:

• QuickBooks: 1 year (Required)

Work Location: In person

Salary : $20