Receptionist/Administrative Assistant

Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role offers an exciting opportunity to be the welcoming face of our organization while providing essential administrative support. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional customer service skills, and possess a keen eye for detail. Your energy and proactive approach will help ensure smooth daily operations, foster positive interactions with clients and visitors, and support various office functions. This paid position is perfect for someone eager to grow their office management skills and contribute to our shipbuilding team.

About Victoria Marine

Victoria Marine is a 3rd generation family-owned company with over 45 years of shipbuilding experience. We specialize in new construction, refits, and repair of steel and aluminum vessels as well as custom metal fabrication services. Our operations allow for the construction of vessels ranging from 15’ to 150’ in length for both private and public entities. The types of vessels constructed include barges, catamarans, center consoles, crew vessels, cruise line tenders, dinner boats, ferries, fishing trawlers, gambling vessels, jack up barges, ocean going tugboats, paddle wheelers, passenger vessels, research vessels, SWATH vessels, theme park vessels, work platforms, yachts, and more!

Mission Statement

Our mission is simple. Manufacture the highest quality vessels in the shipbuilding industry and in so doing, build a company who is known for consistently exceeding their clients’ expectations.

Our Philosophy

We follow the Kaizen philosophy, which is based on the belief that small, incremental changes lead to significant improvements over time resulting in a work culture of continuous development. The intent is to improve working conditions and morale through education and experience so our team members can easily adapt to changing goals and perform to the highest standards.

Our Beliefs

We believe that a company can only be as successful as its employees. Therefore, it is paramount that we continue to foster an employee-centric culture to achieve our mission. Our approach to maintaining this culture is accomplished by providing a safe and inclusive workplace, prioritizing of our team member’s wellbeing, encouraging and listening to input and feedback, learning from mistakes and updating operations accordingly, providing opportunities for professional and personal growth, accepting nothing less than an atmosphere of mutual respect, and showing our appreciation for team member efforts and achievements through performance based bonuses and monetary incentives.

Position Responsibilities, Requirements and Essential Functions

The following is not exhaustive and if hired, the employee may be required to perform other duties as assigned.

• Strong organizational skills.
• Excellent customer service abilities with a friendly demeanor.
• Proficiency in computer literacy including Microsoft Office 365 (Word, Excel, Outlook, OneNote, Teams), Google Workspace, data entry tools, prepare reports, correspondence, and presentations.
• Ability to manage multi-line phone systems efficiently while maintaining composure under pressure to answer inquiries promptly and accurately and direct calls using proper phone etiquette.
• Strong time management skills with the ability to prioritize tasks independently.
• Attention to detail in proofreading documents and managing records accurately.
• Collaborate with team members to troubleshoot issues and implement effective solutions.
• Maintain a clean and organized work environment while following safety rules, policies, and procedures.
• Scheduling appointments, maintaining visitor logs, calendar management and scheduling for team members and administration, and ensuring a tidy and welcoming work area.
• Perform data entry, filing, and document proofreading to maintain accurate records and support administrative workflows.
• Support office management tasks such as supply inventory, meeting minutes, organizing files (electronic and hardcopies) for easy retrieval, driving to pick up material and products as needed.
• Strong attention to detail with excellent problem-solving skills.
• Commitment to following and adhering to all safety standards and protocols without deviation.
• Ability to work independently as well as part of a team in a shipyard environment (heavy industrial).

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and include, but are not limited to:

• Regularly required to sit for extended periods to perform clerical tasks.
• Regularly required to use hands, fingers, and wrists to type, write, handle, hold, and carry objects.
• Carrying equipment, products, and materials of varying weights up to approximately 20 lbs. and occasionally up to 45 lbs.
• Reaching overhead, bending, squatting, and stooping.
• Walking and navigating a constantly changing construction environment.
• Communicating through verbal, written, and electronic forms.
• Close vision and distant vision to perform the job effectively.

What will set you apart from other candidates

• Bilingual skills are highly desirable to assist diverse client needs effectively.
• Experience in similar receptionist, administrative assistant, or HR assistant roles.
• Personal assistant experience or office management background.
• Information Technology (IT) experience.
• Website building.
• Experience in the shipbuilding industry.
• Safety certification(s).
• Previous experience in lead, supervisory or management capacities.
• The ability to travel approximately 10 - 20 days out of the year or as needed.
• An eager willingness to broaden your skillset through education and experience for growth opportunities within the company.

What to expect from Victoria Marine

• A diverse, inclusive and safe workplace for everyone.
• A dedicated team of professionals who provide a support system for our employees and their families including, but not limited to, transitioning into your new role, education and training, and resource information.
• A work environment that encourages and enables both professional and personal growth and development.
• Leadership that values your ideas, input, and feedback.
• Advancement opportunities within the company.
• Competitive compensation and overtime opportunities.
• Performance-based raises and bonuses throughout the year.
• Employee referral program.
• Free notarization services on-site.
• Weekly pay periods.
• Two payment options which include a direct deposit into your bank account or a company provided pay card.
• Annual vacation benefits.
• 6 paid Holidays per year.
• Competitive benefits package for all full-time team members and their dependents comprised of multiple voluntary coverage options including:

- 6 Group Health insurance plans to choose from (3 PPO and 3 HMO options)

- 3 Group Dental coverage plans to choose from

- Vision coverage

- Accident

- Critical Illness

- Hospital Indemnity Insurance

- Term Life Insurance

- Short- Term Disability

- Long-Term Disability

- Voluntary Life Coverage with AD&D

- Telemedicine

- Legal Shield

- IDShield

- Prescription Savings Card

Summary

If you are seeking an interesting and rewarding career in the shipbuilding industry and our company’s business model, values, and beliefs align with that of your own, we encourage you to apply with us today!

Equal opportunity employer

Pay: $16.00 - $26.38 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• Are you able to safely perform the physical requirements of this position as described under “Position Requirements and Essential Functions”?
• Do you have a reliable form of transportation?
• Are you available to work 8:00am - 5:00pm, Monday through Friday?
• If required, are you available to work overtime?
• Please list days and times you are UNAVAILABLE to work Monday through Sunday. (You may answer "ANY" if this does not apply to you)
• If required, are you willing to travel for work? (The typical travel time for this position is 0-20 days per year within the State of Florida)
• Have you worked for us before? (If “YES”, please list dates of employment, your position held, and reason for your separation with the company)
• Were you referred to us? (If “YES”, please specify source name, your relationship to them, and years known)
• Are you currently employed?
• What date are you available to start work?
• What is your desired starting hourly wage?
• Is there any other information you would like to provide that would aid us in our decision-making process?

License/Certification:

• driver's license (Required)

Work Location: In person

Salary : $16 - $26