26-27 Time and Attendance Clerk

VICKSBURG WARREN SCHOOL DISTRICT

JOB DESCRIPTION

TITLE: Time and Attendance Clerk

REPORTS TO: Director of Finance

JOB GOAL

Responsible for overseeing all timekeepers’ entries into Jantek and MUNIS or the district's time keeper systems to protect the integrity of the timekeeping process. Compile and post employee time and payroll data by verifying and recording attendance, hours worked, and pay adjustments. Work collaboratively with the payroll clerk to ensure that employees are paid on time and that their paychecks are accurate.

SUPERVISORY RESPONSIBILITY

None

• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
• Keep track of leave time, such as vacation, personal, and sick leave, for employees.
• Execute timekeeping clerical duties to the payroll department.
• Maintain and manage timekeeping records of employees.
• Check and inspect timekeeping records for errors and rectify.
• Maintain databases of employee timekeeping records.
• Maintain and organize individual employee service records.
• Answer and respond to employees on timekeeping issues.
• Process and prepare payroll of employees based on timekeeping records.
• Analyze and evaluate current period payroll and timekeeping issues.
• Understand and communicate board policies and internal control procedures with regard to time and attendance and how it relates to benefits and the payroll process.
• Audit time records weekly for accuracy and completion as submitted by timekeepers at assigned locations
• Export time records from timekeeping system to MUNIS or current payroll system
• Assist in developing detailed manuals and implement training for timekeepers.
• Update and maintain leave accruals for timekeeping and reporting purposes.
• Updates users in the timekeeping portal.
• Test and research issues with timekeeping systems to ensure processes work correctly and train other users.
• Develop queries and reports in timekeeping and payroll portals to ensure accuracy of payroll data prior to payroll processing.
• Assist administrators with administrative timekeeping tasks and share information with clerks and timekeepers.
• Adhere to the Mississippi Code of Ethics.
• Maintain confidentiality and privacy of all Vicksburg Warren Schools’ records.
• Performs other tasks as assigned

QUALIFICATIONS

Payroll/ bookkeeping experience preferred. Proficient in computer applications.

EDUCATION AND EXPERIENCE

High School Diploma. Bachelor's degree preferred

• LANGUAGE SKILLS

Ability to respond to inquiries or complaints. Ability to communicate to diverse groups of people. Demonstrates effective communication skills by speaking clearly and expressing ideas logically and giving clear, explicit explanations. Uses written communication appropriately and professionally.

• PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometime lift up to 25 pounds. Mobility skills are necessary to access a variety of work locations.

• OTHER SKILLS

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Must keep accurate, up-to-date records. Define problems, collect data, establish facts, and draw valid conclusions.

• WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct in compliance with the Mississippi Code of Ethics. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to VWSD policy, unlawful activities, or any other conduct which is seriously prejudicial to the school district.

CLASSIFICATION UNDER FLSA

Non-exempt

FUNDING SOURCE

General Fund

TERMS OF EMPLOYMENT

240 days

I, ____________________________________, hereby verify that I understand that my signature on this Position Description indicates that I have received a copy, read it, and had an opportunity to discuss its content with my supervisor.

_________________________________________ _______________________

Employee's signature Date

_________________________________________ _______________________

Supervisor's signature Date