Assistant Director of Plant Ops

Title:                      Assistant Director of Plant Ops                                 Revision Date:   11/14/2023
Reports to:          Director of Plant Operations                                      
Department:      Plant Operations            

JOB SUMMARY

The Assistant Director of Plant Operations has the responsibility to assist in planning, organizing, developing, and directing the overall operation for Plant Operations at Vicar's Landing.  The responsibilities include assisting in administrative, fiscal, and operational tasks for the department.  The individual must also be able to handle the health care aspect of the position as it relates to life safety codes, infection control, and emergency medical responses to Vicar's Landing Members.  In addition, must understand and ensure staff observe and understand all aspects of residents’ rights.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assume the administrative authority, responsibility, and accounting of directing Plant Operations in the event the Director of Plant Operations is unavailable.
   
• Must be able to plan, organize and implement strategic goals and objectives for the department, including budgetary considerations.

• Complete necessary administrative tasks in a timely manner, such as completing necessary forms, reports, evaluations, inventory requests, and/or correspondence.

• Respond to department emergency needs on an “On-Call” basis, as needed
   
• Respond to and follow up on all workplace related accidents or incidents, as well as alerting Human Resources to submitted Workers’ Compensation claims within 24 hours.

• Lead team meetings and present oral and/or written reports to senior management on department updates, as needed.
   
• Maintain and uphold Vicar’s Landing policy and procedures, as well as providing corrective action and coaching as necessary to department members.
   
• Must be able to motivate department members as a group and individually to accomplish department goals.

• Must ensure that proper training of staff occurs on the responsibilities of the department (infection control, procedure for entering apartments, CPR techniques, etc.).
• Must interact with the membership of Vicar's Landing in a professional, caring and compassionate manner.

• Must have an understanding of federal, state and local laws and regulations as relate to infection control, bio-hazard waste, health care regulations, and other such requirements that impact independent living, assisted living, and skilled nursing, as relate to a continuing care community.
   
• Must have a working knowledge of preventive maintenance programs and be able to assist in monitoring such a program to ensure its success at Vicar's Landing.

• Must have a working understanding of, and be able to fix or cause to be fixed, issues dealing with construction, heating and air conditioning, electrical and plumbing problems, and other maintenance related concerns.

• Inspect the facility on a regular basis to ensure that the grounds, facility, and equipment are maintained in good repair and all hazardous areas are properly identified.
   
• Must be able to ensure that the grounds of Vicar's Landing are kept in fine fashion, with appropriate planting of flowers, trees, etc.  An understanding of landscaping is required.

• Must be able to develop effective safety policies and procedures.

• Inspect, maintain, and test fire alarm and emergency systems and maintain appropriate records of test results. Must have an understanding of fire code issues.

• Must have a thorough working understanding of Vicar's Landing's evacuation program.

• Perform any other related duties as required or assigned.

Education & Experience:

• Education: High School Diploma or GED required. Bachelor’s Degree in building construction, engineering, or related field preferred.
• Experience: 5-7 years of related experience in maintenance, plant operations, or similar occupation. 3 years of supervisory experience preferred, and/or continued progression of career advancement in the last five years.
• Licenses: Valid state driver’s license and acceptable driving record.
• Computer Skills: Intermediate experience in Microsoft Office Suite (e.g., Word, PowerPoint, Excel, etc)

JOB REQUIREMENTS

Skills, Abilities & Competencies:

• ACCURACY

Probable errors would normally not be detected in succeeding operations and could possibly affect organization-patron relationship, involve re-work, or additional expenditures in order to properly resolve the error. The possibility of such errors would occur quite frequently in performance of the job. May also cause inaccuracies or incomplete information that would be used in other segments of the organization as a basis for making subsequent decisions, plans, or actions.

• ANALYTICAL ABILITY / PROBLEM SOLVING

Oversight. Activities covered by expansive policies and objectives, and oversight as to execution and review. High order of analytical, interpretative, and constructive thinking in varied situations covering multiple areas of the organization.

• COMMUNICATION SKILLS

Ability to communicate effectively both in oral and written format in the English language. Able to listen effectively and respond to customer and employee requests.

• CRITICAL THINKING SKILLS

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

• DECISION MAKING

Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance, either of which would affect the work operations of large organizational component and the organization's clientele.

• EMPLOYEE CONTACT

Continuous contacts frequently involving difficult negotiations which require a well-developed sense of strategy and timing. Involves contacts with senior level internal officials.

• MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane, algebra, solid geometry and trigonometry.

• PUBLIC CONTACT

Regular contacts with patrons where the contacts are initiated by the employee. Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted. Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization.

• RESPONSIBILITY FOR WORK OF OTHERS

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.  Responsibilities may include but not limited to interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.

Supervises a small group (3-7) of employees, usually of lower classifications. Assigns and checks work; assists and instructs as required and performs same work as those supervised, or closely related work, a portion of the time. Content of the work supervised is of non-technical nature, but presents numerous situations to which policies and precedents must be interpreted and applied.

Supervises the following departments: Maintenance

• USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/cdl, etc.)

PHYSICAL DEMANDS

While performing the essential functions of this job, the employee is regularly required to stand, walk, sit, talk hear, and occasionally required to reach with hands and arms, stoop, kneel, and crouch.  Employee must have excellent balance and be able to climb a ladder and walk around a roof. The employee must occasionally lift and/or move up to 30 pounds and be able to work at heights.  Specific vision abilities required by the job include close, distance, and peripheral vision, depth perception and the ability to adjust focus as well as work on a computer for extended periods of time.  The employee must be able to communicate verbally with other on the phone or in person.