What are the responsibilities and job description for the Receptionist position at Vibration Mountings and Controls Inc?
Description
We are seeking a friendly and professional Receptionist to be the first point of contact for our office. In this role, you will greet and assist visitors, including vendors, customers, and job applicants, ensuring a welcoming and organized front desk experience. You will also manage a multi-line phone system, directing incoming calls efficiently. Additionally, the Receptionist will provide administrative support to keep office operations running smoothly.
Responsibilities not limited to:
1. Welcome, assist, and manage the flow of guests, visitors, employees, and callers at The VMC Group.
- Professionally and efficiently administer all incoming telephone calls and redirect; accordingly, takes and delivers messages or transfers calls to voicemail when appropriate.
- Greet guests, visitors, and employees in a professional, friendly, hospitable manner.
- Control visitor access through sign-in sheet, announcement to appropriate party, guest badges.
- Respond correctly and appropriately to inquiries about company services and representatives.
2. Maintains Employee Location Information
- Records all absences and late arrivals called in to the company voice mailbox.
- Distribute daily calendar reflecting staff activity away from the office/plant.
- Maintain updated data sheets such as floor plans, telephone directories, desk assignments, and office name plates.
3. Provide additional administrative support as needed
- Sort, organize and distribute mail. Coordinate Shipping (FedEx, UPS, etc).
- Distribute faxes received on the main fax line and maintain log of fax activity.
- Prepare files and labels as required.
- Arranges for and orders meals for meetings.
- Placing Amazon Orders – tracking orders and deliveries.
- Ensuring office items are stocked and accessible, such as, post-its, pens, staples.
- Ensuring toiletry items are stocked and available, such as, paper towels, tissues, air freshener.
- Kitchen, Coffee machine, and all appliances are clean, stocked and functioning; schedule service calls if out of order, post out of order signs.
- Restrooms are clean, stocked and functioning.
- Printers are stocked with paper, fix any jams, ensure toner is full, order if/when needed.
Requirements
Knowledge/Skills/Abilities:
- Proficient in Microsoft Office, particularly Excel and Word, with a typing speed of 60 WPM.
- Strong interpersonal, organizational, and communication skills, with the ability to multitask, prioritize, and work independently.
- Maintains strict confidentiality and demonstrates professionalism.
- Thrives in a fast-paced environment while maintaining accuracy and efficiency.
- Possesses strong character, integrity, and ethical standards.
- Demonstrates a proactive mindset and a strong sense of urgency.
Minimum Qualifications:
- High School diploma or GED
- 3 years of Receptionist experience
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- Health, dental and vision insurance
- 401K with company match
- Life Insurance
- Flexible Spending Accounts
- Generous annual time off policy
- 12 Company-Paid holidays
- A Solid Wellness Program to support your personal health goals
- Professional development opportunities
Join our team and build a rewarding career where your contributions are valued and your growth is supported. Be a part of a fast-growing, technology-driven manufacturing company — APPLY TODAY!
Salary : $20 - $23
