What are the responsibilities and job description for the Invoicing Specialist position at Vibration Mountings and Controls Inc?
Description
The Invoicing Specialist is responsible for processing Accounts Receivable invoicing for multiple locations ensuring accuracy and timeliness. This role provides critical support in the following areas:
Responsibilities not limited to:
Daily Invoicing
- Verify daily shipments in preparation for invoicing.
- Organize and compile supporting documents
- Process daily invoices in ERP System
- Produce and distribute invoices to customers via mail, Email, portals, etc.
- Obtain approval of final invoice edit lists from AR Supervisor or Controller
- Prepare daily commission report for approval.
- Update daily sales reports.
- Respond to customer requests for invoice copies.
- Assist in Month End Activities – reports, customer reconciliations, etc.
- Assist team with requests from auditors.
- Clerical duties, including, but not limited to, filing, reporting, mailing, etc.
- Ad hoc project as needed.
Requirements
Knowledge / Skills / Abilities
- Proficient in Microsoft Office
- Experience with accounting or ERP software; Epicor/Kinetic experience a plus
- Understanding of three-way match processes and sales tax regulations
- One year of administrative experience in a manufacturing environment preferred
Competencies
- Demonstrated interpersonal skills with a proactive, customer-focused mindset
- Strong verbal and written communication skills
- Highly detail-oriented with a strong commitment to accuracy
- Consistently reliable and precise in completing tasks
- Strong organizational and time-management abilities
- Effective collaborator with solid teamwork skills
- High school diploma or equivalent; some college coursework a plus
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At VMC Group we believe in supporting our employees both professionally and personally. When you join our team, you gain more than just a job — you gain access to a range of benefits designed to promote your well-being, growth, and financial security.
- Health, dental and vision insurance
- 401K with company match
- Life Insurance
- Flexible Spending Accounts
- Generous annual time off policy
- 12 Company-Paid holidays
- A Solid Wellness Program to support your personal health goals
- Professional development opportunities
Join our team and build a rewarding career where your contributions are valued and your growth is supported. Be a part of a fast-growing, technology-driven manufacturing company — APPLY TODAY!
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We provide equal employment opportunities to all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.
Salary : $45,000 - $50,000